Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable Clerk is responsible for processing vendor invoices, ensuring accurate and timely payments, maintaining financial records, and assisting with general accounting tasks. This role requires strong attention to detail, organizational skills, and the ability to communicate effectively with vendors and internal departments. The ideal candidate will be able to manage multiple tasks efficiently while ensuring compliance with company policies and accounting standards.

Responsibilities:

• Enter vendor invoices accurately and in a timely manner.
• Process weekly check runs and ensure proper approvals.
• Track and apply pending credits for returned goods.
• Record and monitor recurring expenses.
• Assign expenses to appropriate departments and employees.
• Ensure business licenses remain current and compliant.
• Review and process vendor applications.
• Communicate with vendors regarding past due invoices and resolve discrepancies.
• Process year end 1099s.

Benefits:

• Health, Dental, Vision insurance offered.
• Paid vacation, sick time, and 8 paid holidays
• 401k Safe Harbor matching after one year of employment
• Supplemental insurance offered.
• Employee Discounts
• Paid Maternity/Paternity leave after one year of employment

Position Details:

• Full time, non-exempt hourly
• Monday to Friday, 8:00am to 5:00pm

• 
  High school diploma or equivalent required.
• 4 years of experience in accounts payable, bookkeeping or general accounting.
• Strong understanding of accounting principles and accounts payable processes.
• Experience with accounting software is a plus.
• Proficient in 10-key data entry with speed and accuracy.
• Excellent verbal and written communication skills for vendor correspondence and internal collaboration.
• Strong data entry skills with a high level of accuracy.
• Pre-employment drug screening and background check required.

Qualifications:

• Proactive problem-solving abilities to address discrepancies.

Ability to prioritize tasks and meet deadlines.

Professionalism and discretion when handling confidential financial information.

• Strong organizational and follow-up skills.
• Possess solid math and reasoning abilities.
• Ability to communicate clearly in person, over the phone, and via email.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Ability to use hands for typing, data entry, and handling paperwork.
• Occasional standing, walking, and reaching.
• Ability to lift and carry up to 15 pounds.
• Visual acuity to read invoices, financial documents, and computer screens.