Facilities Program Coordinator

We are seeking an organized and proactive Program Coordinator to join the Facilities & Operations, Business Operations team. The ideal candidate will be responsible for providing facilities program support to ensure efficient operation, maintenance, and enhancement. The Program Coordinator will assist in daily operational needs and manage our company’s general program activities. This position requires proactive coordination, planning, and communication to ensure facilities and operations are safe, functional, and optimized for productivity.

• Act on behalf of the supervisor, department manager, or director regarding establishing priorities and identifying and resolving problems that are operational in nature.
• Conduct audits of building cleanrooms to establish and maintain an updated inventory of the rooms, including status and conditions.
• Schedule, organize, operate conferences and events as well as overseeing vendors for services, distribution of materials, logistics, and manage event within budget.
• Manage programs and inspections such as water connection, waste disposal, and safety procedures in laboratory settings.
• Serve as a liaison for communication services, including network administration, desktop support, telephony, and mailing signages and services with timely updates, alerts, and notifications to building occupants via various channels.
• Track and analyze inventory and allocation; contribute to facilities renewal planning and capital project implementation.
• Create, manage, maintain, modify, and / or ensure accuracy of content in various documents such as PowerPoints, expenses, reports, and / or websites.
• Handle data entry, tagging, and inventory management for building equipment.
• Handle complex reports and spreadsheets which may utilize specialized software and systems. Track metrics and monitor trends related to facility conditions, recommending improvements as needed.
• Coordinate safety management activities by addressing identified issues, conducting root cause analyses, and tracking corrective actions.
• May lead staffs or supervise day-to-day work of student and / or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
• Coordinate departmental support, participate in assigned programs, maintain documentation and reporting, and budget reconciliation to ensure efficient operations and complete task in a timely manner.
• Performs other related work and duties as assigned.
• Bachelor’s Degree or four years of relevant experience.
• Smartsheet expertise.
• Proficient in Microsoft Office Suite (Teams, PowerPoint, Word, Excel, Outlook).
• Proven experience as a Program Coordinator or similar role.
• Attention to detail and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.