Executive Assistant

Salary Range: Annual Salary Range for this position is from $35,000 to $41,000 and pay will be offered based on experience and qualifications.

The mission of the United Labor Agency of Nevada (d.b.a. ULAN) is to improve the quality of life for workers, their families, and the community at large by providing direct services and access to services to meet their basic needs and to improve the communities as a more responsive place to live, work, raise a family, and retire.

Job Description

The United Labor Agency of Nevada (d.b.a. ULAN) is on the lookout for an Executive Assistant to join their team. They are looking for someone with at least 2 years of experience as an assistant or any customer service experience to support the organization’s goals by providing administrative, schedule, and project management to support the Executive Director. This is an amazing opportunity for someone interested in making a difference in their local community.

Job Responsibilities

·        Support the Executive Director in day-to-day tasks

·        Provide administrative management support of executive's daily calendar via Microsoft Outlook. This responsibility requires high levels of confidentiality, discretion and professionalism while interacting within multiple levels of governmental agencies, industry-related organizations, consultancies and non-profits. Use critical judgment to determine meeting priorities.

·        Prepare board meeting packets and following up on action items from meetings

·        Track some data for the various programs that ULAN facilitates

·        Utilizing the Customer Relations Management Software to email donors about fundraisers, newsletters, and tracking donations and ticket purchases

·        Oversee donor stewardship activities and mailings, ensuring a high level of donor satisfaction and engagement

·        Collaborate with other departments to ensure all file systems are efficiently managed and up to date

·        Coordinate with the Executive Director on fundraisers

·        Greets visitors and callers, handles their inquiries, provides information to callers and/or visitors/guests, takes messages, and transfers/directs them to the appropriate persons according to their needs; respond to inquiries; research questions; resolve problems

·        Other duties as assigned as discovered

Required Job Skills & Qualifications

·        2 years of experience as an assistant

·        High School diploma or GED equivalent

·        Knowledge on/experience with issues of food insecurity, nutrition, local food systems, poverty, health and human services, nonprofit administration, labor unions, and/or related topics and industries preferred

·        Fluent in Spanish is highly desired

·        Proficiency in Microsoft products, including Outlook, SharePoint, Word, Excel, and Powerpoint, and CRM systems

·        Exceptional organizational skills and attention to detail

·        Strong written and verbal communication skills

·        Ability to problem-solve and manage scheduling efficiently

·        Experience in the nonprofit sector or labor union is strongly preferred

·        Familiarity with Adobe products is preferred

·        Extraordinary people skills

Physical Demands

·        Ability to lift 25 pounds

·        Ability to perform job responsibilities on various sites with/without mechanical lifts/elevators

·        Operate a computer and keyboard/repetitive finger movement

Working Conditions

·        Drug and alcohol-free working environment

·        Weapons free working environment

·        Adheres to ULAN’s policies and procedures

Benefits (Full-Time)

The United Labor Agency of Nevada offers full-time employees a comprehensive benefits package that includes medical/vision, dental, pension, paid vacation (10-20 days per year), paid sick leave, paid holidays.

Our Commitment to Diversity

• We are proud to be an Equal Employment Opportunity (EEO) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We encourage individuals with diverse backgrounds to apply.