Accounts Payable Specialist

Position Overview:

Provides financial, accounting and administrative support within the accounting and finance function, with primary duties centered within the accounts payable function.

Essential Functions - The individual in this role must be able to perform the essential functions of the role, and meet the following occupational demands, with or without a reasonable accommodation:

• Complete the full accounts payable cycle from receipt of invoices to payment, including coding invoices, obtaining approval, and entering invoices into the accounting system accurately and efficiently.
• Review invoices for appropriate approval, GL coding, division coding, W-9 records, vendor direct deposit/ACH records, duplicate invoices, and due dates to ensure payment is recorded in the appropriate month.
• Research and resolve any internal or external accounts payable issues.
• Identify and assist in the implementation of cost-saving measures.
• Gather requested information for audits.
• Communicate with team members inside and outside the Accounting Department in a timely and professional manner.
• Organize requested data into spreadsheets for management as requested.
• Other general accounting functions, analysis, reconciling and projects as directed.
• Other duties as assigned.

Companywide Expectations

• ZERO incidents.
• Compliance with all federal, state, and local regulatory requirements.
• No ethics violations.
• A drug and alcohol-free workplace.
• Assist in accident investigations on assigned jobs.
• Honesty, integrity, ethical behavior.
• Do what’s right, when you say you are going to do it, the first time.
• Embrace a commitment to learning and development, recognizing areas you need improvement on and a responsibility to mentor and coach others.
• Be self-motivated, demonstrate an ability to think outside of basic fundamentals of the job description to add value in the furtherance of company vision, goals, and success.
• Be actively engaged.
• Share information and offer and receive feedback (both positive and negative).
• Respect company and customer property including vehicles and equipment.
• Conduct self with “can-do” attitude.
• Be accountable for your own performance expectations and deliverable metrics.

Core Competencies:

• Communication
  • Both written and verbal; required to be able to successfully communicate professionally in all interactions, both internal and externally to the company.
• Organizational skills
  • Able to focus to ensure a high attention to detail. This is necessary when processing high volumes of invoices accurately and efficiently leading to proper and timely payments to vendors.
• Self-motivation
  • Able to create, execute, prioritize, and modify a plan on your own; take the initiative.

• People skills
  • Capable, comfortable and effective communication with people from vendors to employees both within your team and from other teams.

Supervisory Responsibilities:

• None

Work Environment:

• This work will be performed in an office setting.
• Office environment with moderate noise levels.

Physical Demands – The individual in this role must be able to meet the following occupational demands:

• This position will require continuous sitting/standing.
• Fast-paced environment with variable working hours.
• Mostly sedentary role with the need to move around the office to copy, scan, fax and file.

Position Type & Expected Hours of Work:

• Due to the responsibilities of this role, full-time hours are typically needed – 40 hours with possible overtime.
• For a nonexempt role, to ensure outstanding service levels, it is necessary that the individual in this role be able to maintain a regular and reliable schedule.

Travel Requirements:

• None

Required or Preferred Education and Experience:

• Associate degree in Accounting preferred, but not required.
• High school diploma or GED required
• Accounting related work experience preferred.
• Excellent attention to detail.
• Strong organizational skills.
• Ability to consistently meet deadlines.
• Proficient in MS Word, Excel and Outlook.
• Willing and able to learn new and different software and internet-based platforms.

Benefits and Compensation:

This role will be eligible for hybrid work flexibility based out of our Duluth, MN office. The pay range is $17.00 to $25.00/hour, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

• Comprehensive Insurance coverage, Medical, Dental, Vision, and more
• Wellness Program
• 401K with employer match
• Discounted company stock (Employee Stock Purchase Plan)
• Profit Sharing
• Generous paid time off
• Hybrid work environment
• Growth opportunities through company sponsored leadership development courses and trainings

This position is not eligible for sponsorship.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.