Quality Documentation Specialist

QUALITY DOCUMENT SPECIALIST

Job Title: Quality Document Specialist | Department: Quality | Reports to: Quality Lead | FLSA Status: Non-Exempt

At United Precision Corporation (UPC), we are dedicated to fostering an environment where all team members can perform to the best of their abilities and realize their true potential. Every team member plays an essential role in our operations, and we value the abilities, experience, and background they bring to the UPC table. We recognize that it is only through our team members who provide services that our customers rely upon that we can continuously improve, grow, and create new opportunities in the years to come.

JOB SUMMARY:

The Quality Document Specialist will store, manage, and track records and documents for United Precision Corp. This position requires a hands-on individual capable of working on and monitoring many tasks in a fast-paced environment with minimal supervision. The ideal candidate will perform daily Quality Department document assembly and maintain the Document Control System, including activities on document approval and release, maintenance of archival records, maintenance drawings, and all related activities to document information traceability. You will need to be detail-oriented and highly motivated to complete tasks. You will use computer software programs to check contracts for accuracy and manage vital information.

KEY RESPONSIBILITIES:

• Performs quality assurance and quality control of engineering documents
• Ensures document transmittals by others are accurate and complete
• Work with management to ensure documented information is maintained and preserved from damage
• Create and review data packages
• Ability to read and understand Traveler Documents (job orders)
• Ability to perform steps for each process purchase materials, send out for process, raw material needs, certifications, ensure certifications are present, conform to what is requested, verify certifications are present
• Performs administrative duties in support of the Documentation department
• Must have a working knowledge of MRP System
• The ability to understand general engineering documents is a plus
• Organized work habits and the ability to multi-task required
• Assess incoming product lots for compliance with specification requirements
• Alerts management of significant quality, compliance, supply, and safety risks
• Assist with the acceptance of P.O.'s, make sure that correct Mil Spec references are listed, and that any drawings needed are attached
• Trace and document material certs for orders as needed
• Maintain and update department documentation, processes, and procedures
• Create customer certifications for completed orders
• Perform other duties as assigned, supporting various departments as needed

WHAT YOU BRING TO UPC:

• Proficient in general computer and documentation skills
• Excellent knowledge of general office equipment and skills, especially filing and typing

• Excellent problem-solving skills and the ability to troubleshoot issues effectively
• Detail-oriented with a focus on quality and accuracy in all aspects of work
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Ability to work independently with minimal supervision and manage multiple priorities in a fast-paced manufacturing environment.

Required

• High School Diploma or GED from an accredited institution.
• 2 or more years of relevant experience
• 1 or more years of relevant manufacturing industry experience

Preferred

• An engineering degree or aerospace experience is a plus
• 3 or more years of quality document experience in aerospace and defense manufacturing
• SAP Experience or similar ERP
• Experience with AS9100 and ISO9001
• Experience with ITAR Compliance

BENEFITS:

• Medical
• Dental
• Vision
• 401K
• Paid Holidays
• Vacation Time

PHYSICAL REQUIREMENTS:

The physical demands described here represent those that a team member must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable team members with disabilities to perform the following essential functions:

• Must be able to remain stationary 50% of the time.
• Must operate a computer and other office productivity machinery such as calculators, copy machines, and printers.
• Must be able to operate manufacturing and engineering machinery such as lapping, CNC lathe, milling machines, etc.
• Occasionally positions self to maintain manufacturing and engineering machinery, including under workstations.
• Frequently move raw and treated materials weighing up to 50 pounds across the manufacturing facility for various purposes, as needed.

WORKING CONDITIONS:

Work is generally performed in an office/warehouse environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond those used for normal mobility, handling of everyday objects and materials, and using office equipment is necessary to perform the job satisfactorily.

Submit your resume to be considered. We are proud to be an Equal Opportunity Employer. We are committed to a safe, drug-free work environment, and pre-employment drug screening is required. Additionally, we are an ITAR (International Traffic in Arms) compliant facility, and as such; access to our facility (and employment) is restricted under the ITAR regulations. Applicants receiving a conditional offer of employment are required to provide information to determine eligibility as defined by ITAR requirements. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e., 'Green Card Holder'), or a "protected person" under 8 U.S.C. 1324b(a)(3).

Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

COVID-19 considerations: Various protocols have been instituted to maintain the safety and well-being of our team members.

Job Type: Full-time

The above statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. I fully understand the contents of this job description, have had the opportunity to ask questions regarding this job description, and have had the job duties, physical requirements, and working conditions explained to me. I understand United Precision Corp. is an equal opportunity employer and that this job description is not a contract of employment. Its purpose is to define, though not exhaustively, the essential functions of the job. Management retains the discretion to add to or change the duties of the position at any time.