What are the responsibilities and job description for the Surgery Admin Assistant position at United Regional Health Care System, Inc.?
Summary of Essential Functions:
- Manages routine and detailed secretarial and coordination functions within the department.
- Maintains, files and reports in proper order. Meets deadlines with prompt, thorough approach, with ability to prioritize various requests and complete duties as required.
- Performs a wide variety of typing and data entry assignments that are often confidential in nature.
- Individual should be highly motivated and a self-starter.
Educational Requirements:
- High school diploma or equivalent required.
- Must be able to communicate effectively in English, both verbally and in writing.
Knowledge/Skills/Abilities:
- Previous secretarial experience in a hospital setting preferred.
- Must be able to follow through on projects for timeliness, completeness and serviceability.
- Ability to communicate effectively and courteously with medical, technical, patient, and visiting persons.
- Demonstrate patience, tact, diplomacy and persistence in daily contact with patients, physicians and their staff, visitors, and all hospital personnel.
- Understand and comprehend basic medical terminology.
- Ability to type sixty (60) wpm for computer data entry ensuring correct spelling and grammar.
- Competent in use of functions of Excel, PowerPoint, Word, Co-Pilot, ChaptGPT, Etc.
Duties and Responsibilities:
- Develop effective data collection tools. Routinely collect and input data into spreadsheets. Utilize effective reporting tools to communicate data results to various PI and administrative meetings.
- Coordinates with multiple departments/areas to identify improvement opportunities, open communication, increase collaboration, and minimize redundant processes.
- Communicates effectively with Staffing Product support persons and Staffing/scheduler end users to achieve system quality. Reviews Staffing system/payroll systems routinely to assure downloads are accurate.
- Effectively manages, prioritizes, and organizes workload to complete assigned functions in a timely accurate manner. Accountability and high quality performance are integral in the success of this role.
- Inputs/updates job descriptions, policies and other word processing assignments for this service. Provides additional support for schedule and payroll functions during peak periods and special projects.
- Accepts additional assignments/duties as assigned by supervisor to include but not limited to: Compile/distribute the weekly huddle, assist with entry and scan the monthly charges for the various departments, scan and appropriately e-file various forms for each department, update competency files monthly, update and distribute recall roster for each quarterly review, address thank you cards for all departments and complete various reports in computer/spreadsheets etc.
- Coordinates department meetings; records, types and files minutes. Files all correspondence, reports, and forms in an appropriate location and in an orderly fashion within specified time frame of department.
- Handles correspondence as required and/or requested by the director. Maintains department records and established department filing system to ensure the expeditious retrieval of.
- Performs all other tasks/responsibilities as necessary.
Job Identification
10796
Job Category
ASSISTANT
Posting Date
03/25/2025, 10:22 AM
Job Shift
Full-Time Regular
Locations
1617 ELEVENTH STREET, WICHITA FALLS, TX, 76301, US
Days and Hours
Monday-Friday 8:00 AM-5:00 PM
Total Hours Per Pay Period
80
