What are the responsibilities and job description for the Assistant Documentation Associate position at United Source One?
Are you ready to be part of a dynamic team that connects diverse cultures through the power of food? At United Source One, an international leader in food exports, we pride ourselves on delivering quality products to markets around the world. We’re looking for dedicated and skilled professionals to join our dynamic team and help us continue to deliver premium products while fostering strong relationships across borders. If you’re eager to contribute to a company that values quality, integrity, and innovation, we’d love to hear from you!
Job Summary:
Assist with all aspects of creating all documentation packages and the overall workflow and activity of the documentation department.
Responsibilities:
- Coordinate document processing and document release to customers with the Documentation Manager’s approval.
- Prepare all export documents, sea and air, for Documentation Manager to finalize. This includes:
Packing List, Load Plan, Commercial Invoice, Certificate of Origin, Health Certificate, Halal Certificate, and Bill of Lading.
Email documents to customers and communicate with them to verify that the documents meet their requirements before they are sent out for legalization.
- Verify dating with Label requests against the Packing list.
- Make sure all required information is on each document for each customer – many customers vary with information – H.S. codes and barcodes for ex.
- Prepare a final invoice with all pricing at the bottom for each customer – adding all charges necessary.
- Reviews the label requests for every order and makes sure that all matches with each order.
- Participate in daily & weekly meetings i.e., daily export pipeline, weekly forward planning.
- Assist Documentation Manager with any tasks needed.
- Other duties as assigned.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $50,000 - $55,000
