Records Officer #5444

Records Officer #5444

Target Hiring Range: $97,000-$128,000

Department: Executive Office
Posting Date Range: 3/7/2025-3/21/2025
Pay Grade Range: $84248-$147434
Work Hours: 8:30am-5:30pm
FLSA Status: Exempt
Remote Work Status: Hybrid 
Hybrid Schedule: Onsite 3 days per week.

All remote or hybrid work arrangements must be performed from within the continental United States, subject to Sergeant at Arms approval.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The target hiring range for this position is: $97,000-$128,000

This is a term position, not to exceed two years from the date of hire.  

The Senate Sergeant at Arms is seeking a Records Officer. The Records Officer leads the development and execution of a comprehensive records and archival program within the SAA, ensuring compliance with policies and best practices for managing records across all formats. This role is responsible for establishing and assessing record-keeping policies, collaborating with key Senate stakeholders, and providing expert guidance on archival and preservation strategies. Additionally, the incumbent will create training materials, offer advisory support to leadership, and stay informed about evolving technologies to enhance records management.

Core Competencies

• Problem Solving (Thinks Strategically), Execution and Results, Organizational Awareness, Manages Projects, Policy and Procedure Development, Customer Service (Fosters a Customer-Focused Environment).

Key Accountabilities/Essential Job Duties
Leads the development and execution of a comprehensive records and archival program across the SAA, ensuring proper handling of official records and defining agency policies and procedures. Establishes, implements, and assesses SAA record-keeping policies, processes, and practices (maintenance, storage, disposition) to ensure that such policies, processes, and practices align with SAA mission and business needs and objectives. Collaborates with U.S. Senate personnel, including the SAA Office of the Chief Information Officer (CIO), SAA General Counsel’s Office, U.S. Senate Archivist, and U.S. Senate Historical Office personnel to ensure the effective and efficient management of SAA records throughout the records lifecycle. Creates and distributes training materials, guidelines, and briefings on SAA records management procedures and practices. Serves as the records and archival advisor to the Sergeant at Arms. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
Master’s degree in history, library, or information science.

Required Work Experience

• At least five (5) years of combined experience in managing comprehensive records programs in all formats.

Required Special Skills/ Knowledge

• Ability to set the vision and direction of a records management and archival program.
• Ability to plan, develop, and supervise archival and records management projects and activities.
• Knowledge of archival and records management principles and practices.
• Knowledge of current approaches to surveying, appraising, and preserving records in all formats.
• Ability to positively interact with staff at all levels of the agency with tact and diplomacy; provide attention to detail and protocol; maintain confidentiality and awareness of security sensitive requirements.
• Knowledge of systems and how they are being used in offices, in order to provide preservation guidance for systems content.
• Ability to monitor the constantly evolving systems and technological environment to develop and update preservation guidance.
• Knowledge of metadata best practices, as related to preservation and digital stewardship.
• Ability to inspire, train, and provide guidance to staff on preserving records.
• Ability to prioritize projects and resources.
• Ability to communicate effectively, both orally and in writing.
• Certified Records Manager (CRM) of the Institute of Certified Records Managers preferred; other acceptable references 
  include, but are not limited to, Certified Records Analyst (CRA), and Certified Archivist (CA) from the Academy of Certified Archivists.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. 

Working Conditions

• Appointment for two-years with possibility of extension based on need and performance.
• Work is essentially sedentary but may require travel to SAA offices or the National Archives.
• Standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier.
• Regular, predictable, and punctual attendance is required for performance of duties.

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov.
• mailto:employment@saa.senate.gov="">To view additional information regarding the VEOA, please click here.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.

Salary : $84,248 - $147,434