What are the responsibilities and job description for the Office Administrative Assistant position at United Systems Fire & Security?
We are looking for a friendly and organized Office Administrator to assist in the day to day operations at United Systems Fire & Security. As a part of our growing team, you'll assist with a team of administrators to ensure that all the branches of our business are running smoothly. From assisting the service team with coordination of work in the field to ensuring the operations department has everything they need to succeed, your days will be full and rewarding. A solid grasp of Microsoft Office Suite and general tech savviness are key along with a bright and positive attitude.
Key Responsibilities:
- Office Support: Handle daily tasks like answering calls, managing schedules, and coordinating meetings to keep everything on track.
- Communication: Be the go-to person for keeping the team and clients in the loop, ensuring everything runs smoothly.
- Data & Reporting: Manage and update records in Excel and Google Sheets, track key data, and help create reports.
- Organization: Keep office supplies and records organized, making sure everything’s easy to find when needed.
- Customer Service: Provide a positive experience for clients and assist with scheduling and general inquiries.
- Team Support: Help coordinate internal meetings, events, and other administrative tasks as needed.
What We’re Looking For:
- Experience in office administration or a similar role.
- Strong skills with Microsoft Office Suite (Word, Outlook, Excel) and Google Sheets.
- Excellent communication skills, both written and verbal.
- Great organizational skills and attention to detail.
- A proactive, positive attitude and a love for teamwork.
- Knowledge of the fire safety industry is a plus but not required.
Why Join Us?
- Competitive pay and benefits.
- A fun, supportive team.
- Opportunity for growth and development.
If you're a detail-oriented, communicative, and organized person, we’d love to hear from you!
Job Type: Full-time
Pay: $26.00 - $33.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Hayward, CA 94545 (Required)
Ability to Relocate:
- Hayward, CA 94545: Relocate before starting work (Required)
Work Location: In person
Salary : $26 - $33
