What are the responsibilities and job description for the Accounts Payable Specialist position at United Way of Connecticut Inc?
Description
- Responsible for managing the accounts payable system, including researching, recommending, and implementing new or revised procedures to enhance efficiency and accuracy in the accounts payable process.
- Reviews incoming invoices, mileage reports, check requests, credit card statements, and accompanying documentation for accuracy, compliance with grants/contracts, proper approval, and allocation codes.
- Enters vendor invoices, check requests, and credit card charges into the accounting software and uploads supporting documentation as needed.
- Processes checks on a timely basis and submits the check register to the accounting system.
- Researches and responds to payment inquiries and information requests from staff and vendors while maintaining positive relationships with both.
- Obtains W-9 Forms from appropriate vendors and verifies tax identification number (TIN) through IRS e-Services TIN Matching program.
- Maintains electronic vendor files, including contracts, assurances, W-9 Forms, and certificates of insurance.
- Prepares and files IRS Form 1099s at year-end.
- Prepare and analyze accounts payable aging reports to monitor overdue payments and outstanding liabilities.
- Supports the reconciliation of accounts payable sub-ledgers with the general ledger to ensure accuracy.
- Ensures compliance with procurement policies and organizational standards.
Other Functions
- Backup for other Finance team members as needed.
- Performs other duties as assigned.
The Pay & Benefits: $22.12 per hour
- An outright 5% 401(k) contribution.
- 20 days of Paid Time Off in a calendar year – you begin accruing immediately!
- 13 paid holidays per year.
- Generous health benefits, including over 80% coverage of your medical plan premium and deductible.
- Tuition reimbursement (after 1 year).
- Employment at UWCT counts toward Public Service Student Loan Forgiveness.
- Supportive, culturally diverse, and inclusive company culture.
- And more!
The Hours: Monday through Friday, 8:00 a.m. – 4:30 p.m. (Full-Time). Additional hours may be required at busier times of the year (i.e., during the annual audit or tax year end). On-site presence required up to 3 days per week.
Requirements
- High School Diploma/GED and three years of experience working in accounts payable required.
- Solid knowledge and experience of computerized accounting systems are required.
- Experience with the MIP/Abila accounting system is preferred.
- Proficiency with Excel, Outlook, and Word required.
- High level of accuracy and attention to detail required.
- Solid written and verbal communication, listening, organization, and priority-setting skills.
- Strong customer focus in all tasks and activities, even while under pressure.
- Solid problem-solving skills.
- Ability to work and produce in a team environment.
- Ability to maintain a high level of confidentiality in day-to-day duties.
- Ability to relate well with people from diverse groups.
- Ability to perform job with integrity and values consistent with the UWC Mission.
APPLICATION DEADLINE: January 10, 2025
Salary : $22
