What are the responsibilities and job description for the Administrative Assistant position at United Way of the Ohio Valley?
Job Posting: Administrative Assistant
Organization: United Way of the Ohio Valley
Location: Owensboro, Kentucky
Position Type: Full-Time
Benefits: Health, Dental, Vision, Paid Time Off, Retirement Plan, Flexible Schedule, Long-Term Disability
About Us:
United Way is a leading nonprofit organization committed to improving lives and strengthening communities. We serve the needs of multiple counties in the Green River District/Area, working to unite individuals and organizations in the common goal of creating long-lasting positive change. Our team is passionate about making an impact and fostering meaningful partnerships within the community.
We are currently seeking an Administrative Assistant to join our team. The ideal candidate will be organized, detail-oriented, and passionate about supporting our mission.
Key Responsibilities:
- Provide administrative support to staff, leadership, and volunteers
- Manage calendars, schedule meetings, and coordinate events
- Prepare correspondence, reports, and presentations
- Assist with organizing and attending community events to promote the mission of United Way and strengthen community engagement
- Work with donor software to track donations, generate reports, and update records
- Assist with fundraising campaigns, including outreach and donor communication
- Answer phones, respond to inquiries, and maintain accurate records
- Assist with managing office supplies and equipment
- Help with database management and other clerical tasks as needed
- Assist with office coverage, ensuring smooth operation during office hours
- Support internal communication efforts and help maintain a positive work environment
- Coordinate and manage the paper distribution program for the organization
- Support the use of online grant platform systems, assisting with application submissions and tracking
- Maintain good social media presence and engagement to promote events and initiatives
- Must work cohesively within a team to meet organizational goals
- Ability to work some weekend or evening events as needed
- Must have reliable transportation for occasional travel to community events and meetings
Qualifications:
- Bachelor’s degree (required)
- At least 1 year of administrative experience (nonprofit experience is a plus)
- Experience working with donor or fundraising software is preferred
- Familiarity with online grant platforms and systems is a plus
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Good working knowledge of social media platforms (Facebook, Twitter, Instagram, LinkedIn)
- Ability to work independently and as part of a team
- Attention to detail and ability to multitask
- Strong problem-solving skills and a positive attitude
- Willingness to work some evenings or weekends as needed for events and outreach
- Must have reliable transportation for travel as needed
What We Offer:
- Competitive salary, compatible with education and experience
- Health, Dental, and Vision insurance
- Health Savings Account
- Retirement plan
- Life Insurance
- Paid Time Off (PTO)
- Flexible schedule to promote work-life balance
- Opportunities for professional development
- A supportive and dynamic work environment
How to Apply:
Please submit your resume and cover letter via really. In your cover letter, please explain why you’re passionate about working in the nonprofit sector and supporting United Way's mission.
Job Type: Full-time
Pay: $21.63 - $23.10 per hour
Expected hours: 32 – 40 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: Hybrid remote in Owensboro, KY 42301
Salary : $22 - $23