Executive Assistant

 

Do you have an unwavering commitment to confidentiality and exceptional communication skills? Are you a detail-oriented professional with outstanding organizational abilities and a passion for supporting executives? If you answered yes, we want to hear from you.

As an Executive Assistant, you will be a proactive and motivated self-starter, adept at working independently while prioritizing and anticipating the needs of the executive you support. You will serve as a crucial liaison between the executive and various internal and external stakeholders, ensuring seamless communication and trust.

The ideal candidate will demonstrate a high level of integrity and discretion in handling sensitive information, maintaining professionalism while interacting with leaders across the organization. You will be flexible, quick-thinking, and able to adapt to changing priorities while managing diverse responsibilities with precision and a keen attention to detail.

WHAT WE NEED FROM YOU

• 1-2 years of experience as an Executive Assistant, with a strong focus on confidentiality and communication with executive leadership.
• A proactive approach with excellent attention to detail, ensuring high-quality support.
• A passion for supporting others while confidently taking ownership of initiatives when required.
• Superior communication and organizational skills, facilitating effective interactions across all levels of the organization.
• Adaptability to handle unexpected challenges with composure and a positive attitude.
• Strong interpersonal skills, capable of building relationships and earning trust with teams from junior to senior levels.
• Experience coordinating projects with cross-functional teams, ensuring clear communication and collaboration.
• Ability to maintain focus on both the big picture and intricate details, solving complex problems with keen instincts.
• Proven ability to meet deadlines in a fast-paced, rapidly changing environment.
• A willingness to learn and grow, embracing opportunities for improvement.
• High school diploma is required.
• Onsite attendance is mandatory.

WHAT YOU WILL BE DOING

• Manage complex calendars, coordinating and confirming meetings both internally and externally with a strong emphasis on confidentiality.
• Handle sensitive information with exceptional judgment, discretion, and confidentiality.
• Organize conference calls and meetings, managing all related technology tools, including A/V setup.
• Arrange travel and accommodations, prepare and track expense reports, and monitor budget vs. actuals.
• Prepare and distribute meeting agendas, maintain distribution lists, manage incoming and outgoing mail, order office supplies, and address office equipment issues.
• Collaborate in the planning, development, and implementation of team goals, ensuring clear communication throughout the process.
• Research, compile, assimilate, and prepare documents, providing briefings to executives on key content.
• Lead and coordinate specific projects as directed by leadership, ensuring effective communication with all stakeholders.
• Provide support at company events, enhancing the experience for all participants.
• Prepare memos, letters, and other documents utilizing various software applications, ensuring clarity and professionalism.
• Draft outlines and presentations for executives, ensuring alignment with their communication style and objectives.

THE PLACE & THE PERKS

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

 

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

 

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

 

More reasons you’ll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon 
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting “Apply for this job online” you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.