What are the responsibilities and job description for the Executive Assistant position at Unity Works Staffing & Solutions?
We are seeking a dedicated, educated, and experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer of a nonprofit that aims to provide individuals in the community with tools to thrive. The ideal candidate will be personable, resourceful, independent, a problem solver, technologically sound, builds efficiencies, and eager to grow and learn in many facets of the organization. This role requires strong organizational skills, attentiveness to detail, and the ability to think critically and solve problems. The successful candidate will also be comfortable with travel and have the capacity to manage multiple tasks efficiently while acting in a proactive manner professionally. This candidate will be able to manage and delegate in the CEO's stead.
Key Responsibilities
Administrative Support : Provide comprehensive administrative support to the Executive Director / CEO and senior staff, including managing schedules, coordinating meetings, and handling correspondence, writing memos, public speaking, writing emails, and handling media correspondence.
Research : Conduct research and compile information on various topics as needed, demonstrating strong analytical skills.
Documentation : Prepare, proofread, and edit documents, reports, and presentations with high attention to detail.
Project Management : Assist in the planning, execution, and management of projects, ensuring deadlines are met and objectives are achieved.
Travel Coordination : Arrange travel plans, itineraries, and accommodations for senior staff as required.
Event Planning : Support the organization and coordination of events, meetings, and conferences.
Communication : Serve as a liaison between the Executive Director / CEO and internal / external stakeholders, maintaining professionalism and confidentiality.
Office Management : Oversee office operations, including ordering supplies, managing records, and ensuring a tidy work environment, schedule appointments, etc.
Qualifications
Experience : Minimum of 3 years of experience as an Executive Assistant or in a similar role.
Skills :
Personable with excellent interpersonal skills.
Resourceful and proactive in problem-solving.
Strong research skills and ability to gather and synthesize information.
Highly organized with impeccable attention to detail.
Excellent reading and writing skills, with the ability to prepare clear and concise documents.
Critical thinker capable of managing ambiguity and making informed decisions.
Ability to manage multiple tasks and projects simultaneously.
Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Travel : Willingness to travel occasionally as required by the organization.
Education : Bachelor's degree required; advanced degrees preferred.
Personal Attributes
Growth-Oriented : Always looking to learn and grow professionally.
Problem Solver : Able to tackle challenges and find effective solutions.
Team Player : Works well in a collaborative environment and supports colleagues.
Work Environment
This role typically operates in a professional office environment, with frequent travel required.
The position may require occasional evening or weekend work.
Ability to handle celebrity media and attention.
Understanding this role is not a typical assistant role. This is a fast-paced role with many changes in the nuances of the role. You will be counted on heavily by the CEO to handle understand and manage a large multitude of tasks that are mission critical to the success of the organization.
