Position Title: Manager Supply Chain

Department Name: Supply Chain

UPH Affiliate: Regional Supply Chain

Department Number: 907500X

Effective Date: 12/2018

Review Date(s): 9.11.2024

Prepared By: Troy Martens

Approved By: Troy Martens

Position Reports To: Regional Supply Chain Director

Description of Position:

Provide a “snapshot” or the principal purpose or focus of the position, consisting of no more than three to five sentences. This summary should provide enough information to differentiate the major function and activities of the position from those of other positions.

This position is responsible for operationalizing the vision and strategy of the Supply Chain Department. This includes project coordination, planning, and day to day administration of the Supply Chain staff responsible for the receiving, distribution and overall inventory management of supplies within the organization while concurrently facilitating efficient and cost-effective operations to meet current and future business needs of the organization related to supply chain.

Essential Functions/Responsibilities:

Essential functions are the duties and responsibilities that are essential to the position (not a task list). Do not include if less than 5% of work time is spent on this duty. Be specific without giving explicit instructions on how to perform the task. Do not include duties that are to be performed in the future. Duties should be action oriented and avoid vague or general statements.

% of Time

(annually)

Operational & Staff Management

· Lead the Supply Chain team in managing the day-to-day activities to support the receiving, distribution and inventory management functions.

· Provide overall prioritization of work assignments and management of functional team resources, and their activities.

· Responsbile for the recruiting, training, coaching, team building and succession planning.

· Prepare and participate in the preparation of staff development plans for each staff member.

· Assess the skills and skill levels necessary to achieve Supply Chain work objectives.

· Accountable for engagement and performance enablement of the Supply Chain team

· Performs performance evaluations for staff. Creates an environment for staff growth, development, career planning, productivity and satisfaction by conducting staff meetings and one-on-one meetings at least monthly with all direct reports

· Establish effective mechanisms of communication with staff and the management team to foster an environment of openness, trust, teamwork and staff development.

60%

Business/Initiative Support

· Foster and maintain positive relationships with Supply Chain constituents, including local / regional (primary focus on Patient Care departments) and System Service (Central Procurement/Contracting/Value Analysis).

· Serve as an interface between internal/external customers and the functional team members to ensure effective delivery of Supply Chain services.

· Promote proactive approaches to solve business needs/problems, while also enhancing the understanding and acceptance of the Supply Chain operation.

· Assist with the planning, budgeting and forecasting of Supply Chain needs.

· Consults with business stakeholders to understand both the day to day reporting and long term analytics needs for the organization around its supply data.

· Responsible for researching industry best practices and leverages both internal resources and external vendors to drive results via data.

30%

Basic UPH Performance Criteria

· Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.

· Demonstrates ability to meet business needs of department with regular, reliable attendance.

· Employee maintains current licenses and/or certifications required for the position.

· Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.

· Completes all annual education and competency requirements within the calendar year.

· Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g. Medicare and Medicaid) regarding fraud, waste and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.

10%

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Demonstration of UPH Values and Standards of Behaviors

Consistently demonstrates UnityPoint Health’s values in the performance of job duties and responsibilities

Foster Unity:

· Leverage the skills and abilities of each person to enable great teams.

· Collaborate across departments, facilities, business units and regions.

· Seek to understand and are open to diverse thoughts and perspectives.

Own The Moment:

· Connect with each person treating them with courtesy, compassion, empathy and respect

· Enthusiastically engage in our work.

· Accountable for our individual actions and our team performance.

· Responsible for solving problems regardless of the origin.

Champion Excellence:

· Commit to the best outcomes and highest quality.

· Have a relentless focus on exceeding expectations.

· Believe in sharing our results, learning from our mistakes and celebrating our successes.

Seize Opportunities:

· Embrace and promote innovation and transformation.

· Create partnerships that improve care delivery in our communities.

· Have the courage to challenge the status quo.

Minimum Requirements

Identify items that are minimally required to perform the essential functions of this position.

Preferred or Specialized

Not required to perform the essential functions of the position.

Education:

Associates Degree or courses leading to a Bachelors degree in Supply Chain or Business

Bachelors Degree in Supply Chain or Business

Experience:

5 years relevant experience in Supply Chain, Logistics, Inventory Control

Proficient with business tools such as Microsoft Word, Excel, and Outlook

10 years experience in Supply Chain, Logistics, Inventory Control

Previous supervisory/managerial experience

License(s)/Certification(s):

Valid driver’s license when driving any vehicle for work-related reasons.

CRMP (Certified Materials Resource Professional)

Knowledge/Skills/Abilities:

• A working knowledge of Lawson software application/products.

• Strong interpersonal skills, ability to prioritize work, excellent organizational skills, and initiative to improve processes.

• Strong project management skills.

• Demonstrated ability to manage complex, multidisciplinary efforts.

• Requires ability to communicate with technical and non-technical users.

• Requires knowledge of federal healthcare laws and regulations.

• Requires highly developed written and communication skills to effectively work with all levels of management throughout the UnityPoint Health, its subsidiaries and affiliates.

Other:

Use of usual and customary equipment used to perform essential functions of the position.

Number of Employees Supervised (Complete if position has supervisory responsibilities of individuals)

Direct

Indirect

Total

Exempt

Non-Exempt

6-10

6-10

Total

6-10

6-10

Budget Control (Complete if position has budget responsibilities)

Annual Operating Budget (including payroll)

N/A

Annual Revenue/Sales

N/A

Other Scope Measurements

Pertinent to the position, such as number of beds, number of units/departments, number of employees leading, cases per month, etc.

Item

Number

Mental/Cognitive Demands:

(List any special mental and cognitive abilities required by the position in your specific environment)

· Performs effectively under high stress of continual demands and deadlines.

· Ability to perform multiple concurrent tasks subject to frequent change.

· Ability to understand and deal effectively with problems and opportunities.

· Exercises sound judgment, seeking advice when appropriate.

· Ability to think, prepare and act objectively and analytically.

· Ability to interpret, analyze, evaluate and present data in an effective and understandable format.

· Ability to deal with people effectively and respond professionally in all situations.

· Works independently, takes initiative, and possesses good organizational abilities.

· Strong commitment to providing excellent service to internal and external customers.

Physical Requirements

(Check all that apply if essential to perform job – with or without accommodations)

☒ Talk/Hear (communicate, detect, converse with, discern, convey, express oneself, exchange information)

☒ See (defect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, assess)

☒ Stand or Sit (stationary position)

☐ Walk (move, traverse)

☒ Use hands/fingers to handle or feel (operate, activate, use, prepare, inspect, place, detect, position)

☐ Climb (stairs/ladders) or Balance (ascent/descent, work stop, traverse)

☐ Bend/Stoop/Kneel

☐ Squat/Crouch/Crawl

☐ Reaching/Twisting

☐ Taste/Smell (detect, distinguish, determine)

☐ Pushing/Pulling

Lifting Requirements

(Check appropriate category to perform job – with or without accommodations)

☒ Level 1; Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

☐ Level 2; Light Work: Exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Requires walking or standing to a significant degree, pushing or pulling arm or leg controls or maintaining a production rate pace. Light work requires physical exertion of forces greater than that of sedentary work.

☐ Level 3; Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

☐ Level 4; Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

☐ Level 5; Very Heavy Work: Exerting in excess of 100 pounds of forces occasionally, and/or in excess of 50 pounds of force constantly to move objects.

Hazards and Atmospheric Conditions

(check all that apply)

☒ Normal Office Surroundings

☐ Vibration

☐ Exposure to Fumes

☐ Mechanical Hazards

☐ Exposure to Dust

☐ Chemical Hazards

☐ Exposure to Extreme Temperatures

☐ Electrical Hazards

☐ Wet and/or Humid

☐ Radiant Energy Hazards

☐ Noise

☐ Explosives Hazards

☐ Mists or Gases

☐ Burn Hazards

Other/Comments:

Precautions must be followed when working in any health care environment.

OSHA Categories

(Complete this OSHA section for clinical/patient related jobs)

☐ Category I: Duties performed routinely require exposure to blood, body fluid and tissue.

☐ Category II: Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.

☒ Category III: Normal routine involves no exposure to blood, body fluid, or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

To Be Completed by Compensation Analyst

FLSA Designation: Exempt - Executive

Lawson Job Level: Manager

Lawson Job Category: Leadership – Non-Nursing

Lawson Job Sub-Category: Purch/Supply Chain/Logistics

Lawson Job Code: 124

Lawson Job Title: Manager Distribution/Supply Chain

Short Term Incentive Eligibility: Manager

Union Affiliation: NA