Administrator, Contracts- Hotel Marketing & Sales

Universal Orlando Resort believes in-person collaboration is key to our success. Many of our Team Members work in a hybrid capacity, contributing from the workplace a minimum of three days per week. There are also roles that require being on-site full time. Limited remote opportunities may be available within specific departments. You’ll learn more about this during the recruitment process.

JOB SUMMARY:

Prepares, reviews, analyzes, and processes contracts and related documents for the Hotel Marketing and Sales teams, ensuring compliance with Contracts Policies and Procedures, as well as all relevant Universal Orlando Systems. Collaborates with legal counsel from both Universal Orlando and Loews.

MAJOR RESPONSIBILITIES:

• Reviews, edits, and/or drafts contracts, marketing needs, scope of work and compiles and routes contract documents for internal and external approvals and execution.
• Prepares appropriate ongoing review and edits of contract forms, termination agreements including all addenda items, and assists with negotiation of Terms & Conditions in a form consistent with company policies and procedures.
• Prepares and issues contract change orders based on directive settlements. Issues Contract Status Reports. Maintains electronic contract files, document control, and retention of files.
• Prepares guidance documents and provides training to Hotel Marketing and Sales teams as needed. Ensures compliance with contractual obligations and that company policies and procedures/internal controls are followed in all transactions related to this role.
• Verifies insurance coverage, Vendor qualification, and prepares Notices of Commencement and Notices to Proceed (if required).
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.
  
  

EDUCATION:

• Bachelor’s degree in Pre Law, Communications, English, Political Science, or related field is required.
  
  

EXPERIENCE:

• 2 years in drafting, analyzing, amending, and negotiating detailed contracts and scopes of work required, or equivalent combination of education and experience.
• Hospitality contract experience highly desired.
  
  

ADDITIONAL INFORMATION:

• Must be adept at: creating, editing, formatting, and finalizing documents that have multiple sections; creating and modifying headers and footers, and assembling complex documents with multiple attachments. Writing sample may be required.
• Must be proficient in Microsoft Word, Excel, and PowerPoint, Smartsheet, DocuSign, Adobe document creation and editing, and the use of AI, internet, and web-based training tools.
• Sound business judgment, and flexibility/adaptability to manage multiple wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.
• Proven ability and commitment to work both independently and collaboratively with numerous people at all levels throughout the company.
• Excellent written and verbal communication and interpersonal skills.
• Excellent organizational and administrative skills.
• Strong prioritization and time management skills.
• Demonstrated ability to identify, prioritize and resolve issues quickly and effectively.
• Must be a self-starter capable of working with various elements within a diverse organization to provide the highest level of service.
• The ability to work independently with minimal supervision is required.
• Integrity, honesty and trust and the ability to maintain strict confidentiality are also imperative to this role.
• Excellent contract writing skills required.
• Must be adept at: creating, editing, formatting, and finalizing documents that have multiple sections; creating and modifying headers and footers, and assembling complex documents with multiple attachments.
• Writing sample required.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Consistent attendance is a job requirement.
  
  

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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