Executive Assistant

LOCATION: Leakesville, MS

JOB/COMPANY DESCRIPTION:

Universal Services LLC offers the unique capability of design coordination, fabrication, and installation. Since 2004, Universal has provided quality electrical, mechanical, structural, and CNC Machining services in a safe, reliable, efficient, and environmentally sound manner. With over 100 combined years experience, we strive to become the partner of choice by utilizing teams of professionals who work together safely to complete projects on time, manage cost, and exceed our customer’s expectations. At Universal Services, our goal is to create a team of employees that enjoy what they do and strive to do it better. We want to be the kind of company where you not only know your colleagues, but also care about them and enjoy working with them. We believe that happy employees lead to happy customers.

REQUIREMENTS:

• Preparing, organizing and storing information in paper and digital form
• Dealing with inquiries on the phone and by email
• Greeting visitors at reception
• Managing/scheduling meetings
• Itinerary management and booking travel accommodations.
• Taking meeting minutes
• Composing letters and reports as needed for Customers, Employees, or Vendors
• Printing and photocopying
• Ordering office supplies
• Maintaining office systems
• Collaborate with suppliers and contractors
• Collaborate with staff in other departments, e.g. finance, HR, AP
• Analyze invoice/expense reports for accuracy
• Assisting in problem resolution for all Departments
• Resolve purchase order, invoice, or payment discrepancies whenever necessary
• Ensures credit is received for outstanding memos
• Issues stop-payments or purchase order amendments
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Credit card receipt collection and compilation for administrative review/approval
• Protects organization’s value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Fleet Management/Tracking
• Manage DOT compliance and IFTA reporting and record keeping
• Accomplishes accounting and organization mission by completing related results as needed.
• Work hours 7:30-4:30 in office

QUALIFICATIONS:

• High school diploma, or equivalent required
• Bachelor's Degree in office management, accounting, finance, or related field is a plus
• Attention to detail
• Thoroughness
• Organization
• Accounting
• PC proficiency
• Data entry skills
• General math skills
• Positive attitude
• Ability to multitask

Universal Services, LLC is an Equal Opportunity Employer

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person