What are the responsibilities and job description for the Food and Beverage Administrative Assistant (Start Date No Earlier Than January 6, 2025) position at Universal Terra Luna Resort?

Job Description

At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort.

Named one of Central Florida's Top Workplaces and one of America's Best-in-State Employers by Forbes, we are committed to our "power of we" culture.

Are you looking for a place where you can bring your authentic self to work every day and be able to connect, engage and delight?

We offer excellent benefits and perks including one free meal per shift and free theme park access.

We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun.

We embrace diversity at our core and offer the opportunity for all team members to reach their potential.

We invest in training and development opportunities for all team members.

We promote social responsibility by being a good neighbor in the community.

We care for you, just as we care for others.

Position Start Date No Earlier Than January 6, 2025

Qualifications

High School diploma or higher
Three to five years experience Administrative Assistant / Secretarial
Proficient in office equipment operation, keyboard 50 wpm, computer software; Win95, Word, Excel
Effective management, leadership, organizational and communication skills
Guest service oriented, with excellent Hospitality skills
Ability to work flexible schedule to include weekends and holidays

Key Responsibilities :

Greets and assists visitor to the department

Answers incoming phone calls, directs calls to appropriate department as necessary

Takes and transmits messages for Director

Maintains appointment calendar for Director and keeps him / her informed of scheduled commitments

Prepares and distributes correspondence for department

Receives, sorts, distributes department mail

Assists in the preparation and distribution of reports generated by the department

Maintains reader file for Food and Beverage Department personnel

Maintains files for and thorough familiarity with contracts for services, materials and supplies

Maintains trace file for time sensitive activities and materials

Establishes and maintains files to effectively organize the department

Controls inventory for office supplies, requisitions same as needed to support operations

Maintains departmental payroll reports / records and training records and contact file for department personnel

Maintains accurate contract and contact information for vendors, suppliers and other organizations doing business with Loews (Insert Hotel Name)

Assists in the preparation of monthly inventory reports

Assist in the completion of special projects as assigned by the Director

Assists other Food and Beverage department personnel as necessary to ensure smooth operation of department

Other duties as assigned

General Responsibilities :

Promotes and applies teamwork skills at all times

Notifies appropriate individual promptly and fully of problems and / or unusual matters of significance

Is polite, friendly, and helpful to guests, management and fellow employees

Executes emergency procedures in accordance with hotel standards

Complies with required safety regulations and procedures

Attends appropriate hotel meetings and training sessions

Maintains cleanliness and excellent condition of equipment and work area

Complies with hotel standards, policies and rules

Recycles whenever possible

Remains current with hotel information and changes

Complies with hotel uniform and grooming standards

Loews Hotels & Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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Food and Beverage Administrative Assistant (Start Date No Earlier Than January 6, 2025)

What are the responsibilities and job description for the Food and Beverage Administrative Assistant (Start Date No Earlier Than January 6, 2025) position at Universal Terra Luna Resort?

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