What are the responsibilities and job description for the Executive Assistant to the CFO position at Universal Title?
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations within the office and providing top-notch support to executives.
Duties
- Manage executive schedules, including appointments and meetings using Outlook Calendar. Handle all inbound and outbound phone communication
- Social Media management for busy executives multiple entities
- Coordinate projects by tracking deadlines, deliverables, and progress updates on multiple clients in the real estate, law and healthcare sectors.
- Provide exceptional customer service by addressing inquiries and managing communications with clients and stakeholders.
- Advanced skills in accounting required along with knowledge of Quickbooks, ADP, Bill.com and real estate management software.
- Utilize QuickBooks and Excel for advanced financial tracking and reporting.
- Serve as a personal assistant to executives, handling travel arrangements, expense reports, and other administrative tasks.
- Advanced knowledge and skill with capital raising for business and real estate acquisitions. Ability to read a financial statement is required.
- Prepare reports, presentations, and correspondence using Google Suite, Microsoft Suite and Intuit Suite applications.
- Collaborate with team members and freelances to complete projects on time and manage multiple clients in the financial services sector.
Skills
- Strong project coordination abilities with a focus on meeting deadlines.
- Proficiency in QuickBooks for financial management tasks is required.
- Excellent customer service skills with a friendly demeanor.
- Experience as a personal assistant or in similar roles to a CFO is advantageous.
- Solid office management experience with an emphasis on organization and efficiency.
- High level of computer literacy with proficiency in Google Suite, Microsoft suite, Intuit Suite applications
- Degree in accounting, finance, business required or 3 years of work experience
If you are a motivated individual who thrives in a fast-paced environment and possesses the necessary skills to support our executive team, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $50,000.00 - $52,000.00 per year
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Work Location: Remote
Salary : $50,000 - $52,000
