What are the responsibilities and job description for the Executive Administrator position at University at Buffalo?
The Executive Administrator position provides dedicated support within a centrally managed, locally deployed research administration office, with responsibilities divided equally between executive support for the Associate Vice President (AVP) of Research Administration and general administrative assistance to the broader research administration team. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Responsibilities include, but are not limited to, the following:
Executive Assistant Duties to the AVP
- Calendar Management: Coordinate and maintain the AVP’s calendar, including scheduling meetings, appointments, and prioritizing commitments to optimize time.
- Meeting Coordination: Organize and prepare for meetings by arranging logistics, preparing agendas, distributing materials, and tracking action items to keep the AVP on task.
- Primary Point of Contact: Serve as the primary contact for internal and external communications on behalf of the AVP, managing correspondence and handling inquiries with professionalism.
- Task and Action Item Management: Track and follow up on action items that arise from meetings, ensuring timely completion and accountability.
- Confidentiality: Manage sensitive information with the utmost discretion, ensuring confidentiality in all interactions.
- Special Projects and Initiatives Support: Assist the AVP with projects and initiatives as assigned.
General Administrative Assistance
- Database and Records Management: Maintain and update databases and records related to research administration, ensuring accuracy and compliance with institutional policies.
- Event Coordination: Support the planning and execution of events for the research administration office, including meetings, training sessions, and other gatherings.
- Team Administrative Support: Provide general administrative assistance to the research administration team, including scheduling, document preparation, etc.
- Office Operations: Handle general office tasks such as electronic filing, data entry, and responding to inquiries to support smooth office operations.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
- Bachelor’s degree in a relevant field plus 2 years’ technical or administrative experience, or an equivalent combination of education and experience.
- Excellent organizational and communication skills
- Attention to detail
- Ability to prioritize multiple tasks
- Ability to work independently and adapt to a dynamic work environment
- Proficiency in Microsoft Office suite
Preferred Qualifications
Physical Demands
Salary Range
$55,000 - $65,000
Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Work Hours
37.5 hours per week
Campus
North Campus
Posting Alerts
Special Instructions Summary
Is a background check required for this posting?
No
Background Check Notification
Salary : $55,000 - $65,000
