What are the responsibilities and job description for the School Financial Specialist position at University Charter School?
Invitation to Apply for School Financial Specialist at University Charter School:
We are now accepting applicants for a School Financial Specialist.
Reports to: Assistant CSFO
Application Deadline: Until position is filled
Start Date: Upon Board Approval
Answering the Call
University Charter School is now accepting applications for a School Financial Specialist. We are searching for individuals who are highly skilled, detail oriented and motivated. The ideal candidate will maintain accurate records which reflect the financial transactions of the school. The candidate will be expected to have working knowledge of basic cash-based or accrual-based accounting principles. The candidate must be able to effectively use MS Office Suite and Google programs and must have excellent organization and time management skills. They should work collaboratively with team members and must possess excellent written and verbal communication skills.
University Charter School
University Charter School (UCS) is an innovative and new PK-12 public charter school that opened in August 2018 in rural Livingston, Alabama. For the 2024-2025 school year, UCS will have ~750 students enrolled.
UCS is strategically and intentionally located on the campus of the University of West Alabama and was created in partnership with the University of West Alabama. UCS faculty and students will leverage the assets of the University through hands-on partnerships and academic projects with participating colleges and divisions that span health care, education, and the arts, to name a few.
Roles and responsibilities
Provides support for the finance department as needed to include accounts payable, accounts receivable, deposits and other tasks as assigned with a willingness to learn and attention to detail.
Essential Functions
The following duties are representative for the position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Prepares and makes deposits to include deposits for various athletic, club and PTA accounts and maintains balances for various athletic accounts, clubs, departments and PTA.
- Maintains change-fund used for athletic games, school events, PTA events, etc.
- Manages accounts receivable and tax letters to donors.
- Assists with student fee software to include monitoring fees, assigning new students, and taking payments on student accounts.
- Reconciles and ensures receipts attached to credit card statements prior to entry in the accounting system for payment; Ensures expense reports have all required documentation/receipts and checks totals for accuracy.
- Maintains and prepares invoices and check requests for approval and payment and prepares purchase orders.
- Prepares and authorizes payments to vendors, whether through check, electronic transfer or other method.
- Ensures timely and accurate payments to vendors.
- Adheres to internal controls and provides accurate financial reporting.
- Maintains confidentiality of sensitive data and information.
- Performs other duties as assigned.
Qualifications
The strongest candidates will have the following certifications, skills, and experiences:
- Bachelor’s or Associate’s degree from an accredited college or university, preferred.
- Three plus years of experience in accounts payable and/or accounting/bookkeeping, preferred.
- Excellent organizational skills and ability to prioritize workload.
- Demonstrated experience with computer systems, and applications such as Microsoft Word and Excel, and Google Documents is required.
- Ability to create documents, forms, spreadsheets, etc., is required.
- Experience effectively working with the public is highly desirable.
Salary and benefits
UCS offers a competitive salary dependent upon degree and experience and comprehensive benefits package including health insurance, retirement, personal and sick leave.
Terms of Employment
260 days per year, 8 hours per day – Exempt position.
