Band 5 Senior Pharmacy Procurement Specialist

Job Summary

We have the exciting opportunity for the right candidate to join our pharmacy procurement team as the Senior Pharmacy Procurement Specialist at University Hospitals Birmingham.

In this role as a Senior Pharmacy Specialist, you will be responsible for the day-to-day running and supervision of the technical pharmacy procurement services, working independently and without supervision. Responsible for all purchasing of drugs, contract updates, record keeping and staff training, ensuring purchases are in line with national and regional contracts or local agreements utilising CMM and approved electronic systems.

Recruiting the best talent to fulfil this role is important to us. To help us achieve this, you must be adaptable and driven individual to join our busy team. Self-motivated and flexible, you must be able to demonstrate excellent organisational and communication skills.

Main Duties, Tasks & Skills Required

• Responsible for all procuring of drugs, contracts, record keeping and staff training, ensuring purchases are in line with national and regional contracts or local agreements utilising CMM and approved electronic systems.
• Managing drug unavailability's by sourcing drugs from alternative suppliers.
• Ensure all daily KPI's are achieved with full utilisation of electronic systems i.e. EDI and CMM.
• Updating CMM with contract changes and information such as contracted suppliers and prices.
• Manages unlicensed products / high-cost drugs and completing all relevant documentation accordingly in accordance with SOPs.
  
  

Checking to ensure before supplying medication that: appropriate disclaimer forms are signed or

Funding approval obtained for high-cost drugs.

Contact the doctor when necessary.

• Resolves stock discrepancies and action drug alerts
• Ensure adherence to purchasing rules and regulations
• Participates in maintaining correct stock levels adjusting levels in line with troughs and peaks of prescribing patterns
• Good communication with relevant staff on all sites.
  
  

About Us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;

Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job Description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person specification

Qualifications

Essential

• NVQ Level 3 Diploma (QCF) in Pharmacy Service Skills and Level 3 Diploma (QCF) in Pharmaceutical Sciences or equivalent as defined by the General Pharmaceutical Council of Great Britain.
  
  

or

• CIPS Level 4 Graduate Diploma
  
  

Desirable

• NVQ Level 4 in Management (or willing to work towards) or equivalent knowledge and experience in a management role
  
  

Experience

Essential

• Experience of working in a Procurement team.
  
  

or

Experience of working in a Pharmacy team.

• Experience of Pharmacy Procurement
• Experience of Procurement and Contract Management
• Experience of Microsoft Office or equivalent.
• Experience of working in a customer/patient focused environment.
• Experience of implementing complex contracts, including drug switches.
• Knowledge of best practice in Procurement & supply
• Experience of working within the NHS and an understanding of current issues.
  
  

Desirable

• Experience in Public Sector or NHS procurement
• Experience in using e-commerce platforms
• At least 2 years' experience of managing staff
  
  

Additional Criteria

Essential

Communication/Relationship Skills:

• Excellent interpersonal skills and highly developed persuasion and influencing skills.
• Able to communicate, to lead and develop and manage staff.
  
  

Analytical & Judgement Skills

• Ability to solve problems in an innovative way.
• Ability to analyse information and /or present in a clear format.
• Good presentation sills with an ability to disseminate essential and information to multidisciplinary group.
  
  

Planning & Organisational Skills

• Able to work independently
• Project management and leadership skills, with the ability to use own initiative and work under pressure.
  
  

People Management/Leadership/Resources

• Able to communicate, to lead and develop and manage staff.
• Ability to supervise teams and facilitate meetings.
  
  

IT Skills

• Computer literate and detailed knowledge of basic computer packages e.g. Microsoft, Internet and ordering systems.
  
  

Physical Skills

• Flexible approach to working.
• Enthusiastic
• Self- Motivated.
• Team player
• Excellent communication skills.
• Flexibility to work at different locations.
• Flexible approach to working times.
• Evidence of commitment to Continual Professional Development (CPD)
  
  

Desirable

• Innovative.
• Methodical.
• Problem Solving.
• Analytical.
• Assertiveness.
• Dynamic