Director, Financial Transactions

A Brief Overview

The Director of Accounts Payable & Payroll will have oversight responsibility of the following departments: Payroll, Accounts Payable, Property Management and Non-Patient Accounts Receivable. The role will ensure the timely and accurate processing of payroll for approximately 33,000 employees. Additionally, the director will oversee Accounts Payable to ensure accurate and timely payments. The director will maintain strong internal controls, ensure compliance with applicable laws and regulation, implement/update appropriate policies and ensure efficient processes. The position reports to the Vice President, Chief Accounting Officer and collaborates closely with senior leadership across HR, Supply Chain, Finance, Treasury and IT teams to support business process improvements.

• Payroll Oversight and Strategy:
  
  • Oversight of the payroll operations, including Bi-Weekly and Semi-Monthly payrolls, ensuring timely and accurate processing for 33,000 employees.
  • Interface with internal and external auditors, local, state and federal agencies to ensure compliance with all relevant regulations.
  • Collaborate with HR, Kronos, and Oracle IT teams to implement business process improvements and integrations.
  • Develop and oversee payroll strategy, planning, communications and education related to payroll functions.
  • Ensure compliance with payroll taxes, garnishments and time & attendance systems, working closely with ADP and other third parties.
  • Maintain and improve performance metrics to monitor payroll operations and provide fact-based decision-making support.
  • Implement best practices for payroll and ensure procedures are updated for greater efficiency.
• Accounts Payable Oversight:
  
  • Directs the oversight of the Accounts Payable department, ensuring the timely and accurate processing of invoices, payments and related transactions.
  • Ensure compliance with internal controls, policies and relevant legal requirements for vendor payments and transactions.
  • Collaborate with the Accounts Payable Manager to streamline processes, improve operational efficiency, and resolve complex vendor or payment issues.
  • Maintain and improve performance metrics and KPIs for the Accounts Payable function to monitor and enhance department effectiveness.
  • Serve as the point of contact for resolving escalated vendor disputes, payment issues, and process inefficiencies.
  • Implement best practices for vendor relationship management and ensure compliance with vendor agreements.- work with Treasury to optimize working capital.
• Lease Management and Non-Patient AR
  
  • Oversee and optimize the lease management tool and work with our the leasing department to optimize the Oracle leasing module. - Oversee and optimize the Non-Patient AR department. This includes implementing appropriate processes, tools, etc.
• Team Leadership and Resource Management:
  
  • Direct and develop a high-performing leadership team, ensuring timely and accurate deliverables.
  • Allocate resources appropriately to achieve goals and maintain a strong internal control environment.

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• Bachelor's Degree in Accounting, Finance, or related field (Required)
• Master's Degree in Business Administration or Accounting (Preferred) (Preferred)

Work Experience

• 8 years progressive experience leading payroll operations in large organizations (over 10,000 employees), preferably in healthcare. (Required)
• 5 years experience in financial reporting, preferably in a healthcare environment (Required)
• 5 years experience overseeing Accounts Payable operations, including leading a team and optimizing workflows. (Required)
• 1 years experience with multiple FEINs, states, and localities (Required)
• 1 years experience with Oracle, ADP, and Kronos systems (Preferred)

Knowledge, Skills, & Abilities

• Proven ability to lead finance, payroll and accounting professionals (Required proficiency)
• Strong proficiency in spreadsheet analysis, graphing, and Oracle systems. (Required proficiency)
• Excellent strategic thinking with an attention to detail. (Required proficiency)
• Exceptional organizational, analytical, and problem-solving skills. (Required proficiency)
• Strong verbal and written communication skills for interactions with senior leadership, internal and external stakeholders. (Required proficiency)
• Proficient in Microsoft Office (Excel, PowerPoint), with an emphasis on data analysis and financial reporting. (Required proficiency)
• Experience with ERP systems, particularly HR and payroll modules. (Required proficiency)
• Knowledge of Generally Accepted Accounting Principles (GAAP) and relevant payroll and accounts payable regulations (Required proficiency)

Licenses and Certifications

• Certified Public Accountant (CPA) (Preferred)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely 20 lbs
• Carrying Rarely 20 lbs
• Pushing Rarely 20 lbs
• Pulling Rarely 20 lbs
• Climbing Rarely 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

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