ADMINISTRATIVE ASSOCIATE

ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham

This role involves managing a variety of administrative tasks to support the efficient operation of the Urology Department. The successful candidate will play a crucial role in handling diverse responsibilities, ensuring smooth day-to-day operations, and providing essential support to faculty, staff, and external collaborators, while also performing other duties as assigned. Under minimal supervision, they will provide essential administrative and business support services within the department, which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management, or patient flow management.

Key Roles & Responsibilities

• To coordinate programmatic activities and functions.
• To conduct special projects relating to an office s administrative operations at the direction of superior.
• To maintain vendor relationships.
• To interface with internal and external constituencies.
• May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives.
• Typically supervises clerical/secretarial staff.
• May assist in preparation and submission of grants.
• May be responsible for equipment/furniture repair.
• May assist with grants and contracts administration.
• May prepare financial reports and analyses.

Knowledge, Skills, Abilities & Work Characteristics

• Experience with calendar management and other software (Proficient with Microsoft Office Suite, etc.)
• Will be highly organized and detail-oriented.

Hourly Range:$18.35- $29.80

Education

Bachelor's degree in a related field and one (1) year of related experience required Or an equivalent combination of relevant education and/or experience

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.