Event Planner - 525559

Pay Grade/Pay Range: Minimum: $48,600 - Midpoint: $60,800 (Salaried E7)

Department/Organization: 219101 - University Libraries

Normal Work Schedule: Monday - Friday 7:45am to 4:30pm; occasional nights and weekends

Job Summary: The Event Planner conceptualizes event theme, itinerary, etc. Develops and manages event budgets. Oversees the implementation, execution, and follow-up for events hosted on- and off-campus. Creates invitations. Selects sites. Creates seating arrangements. Negotiates with florist, caterers, event space staff, print shops, etc. Manages on-site contract staff, students, and etc.

Additional Department Summary: This position is responsible for managing and executing events for the University Libraries. Schedules and supports events utilizing the Library facilities by external departments. Manages event budget to ensure costs stay within allocated budgets. Operational responsibilities include but are not limited to: supervising student workers, publishing and maintaining content on the website, UA's Events calendar, and social media accounts for upcoming events, managing travel logistics for guest speakers, serve as a liaison to multiple campus and library departments, performing graphic design and memorializing events with video or still photography.
Must be able to work nights and weekends.
Working knowledge of digital presentation applications and hardware. Working knowledge of various office production software, including Excel, Word, and Powerpoint etc. Excellent communication and customer service skills. Demonstrated ability to problem-solve.
Degree in Hospitality Management; experience working in the food service industry, experience working with catering providers and vendors, experience managing event spaces and various presentation technologies, experience with UA Procurement system (Concur), graphic design experience, experience with social media account management, experience with video production, and knowledge of best practices for still photography and video.
Monday - Friday 7:45am to 4:30pm; occasional nights and weekends

Required Minimum Qualifications: Bachelor's degree and two (2) years of event planning or coordination experience; OR master's degree.

Additional Required Department Minimum Qualifications: Must be able to work nights and weekends.

Skills and Knowledge: Working knowledge of digital presentation applications and hardware. Working knowledge of various office production software, including Excel, Word, and Powerpoint etc. Excellent communication skills. Demonstrated ability to problem-solve.

Preferred Qualifications: Degree in Hospitality Management; experience working with catering providers and vendors, experience with UA Procurement system (Concur), graphic design experience, experience with social media account management, experience with video production, and knowledge of best practices for still photography and video.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster