Administrative Support Specialist- Division of General Education

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Closing Date : Type of Position :

Clerical

Workstudy Position : Job Type :

Regular

Work Shift :

Sponsorship Available :

Institution Name :

University of Arkansas Community College at Morrilton

The University of Arkansas Community College at Morrilton (UACCM) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCM including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link / button.

If you have a disability and need assistance with the hiring process please submit a request via Email to : or by phone at (501) 208-5309 or (501) 977-2016. Applicants are required to submit a separate request for each position in which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at or by phone at (501) 208-5309 or (501) 977-2016.

Department : General Education

Department's Website :

Summary of Job Duties :

The Administrative Support Specialist works under the supervision of the Academic Dean for General Education.

SUMMARY JOB DUTIES :

• Serves as first point of contact for visitors to the Division of General Education. Manages day to day office duties such as but not limited to greeting visitors, answering and routing incoming calls and emails, distributes mail, manages purchase requests, provides information upon request to guest and students, and faculty and staff, orders and maintains office supplies
• Maintains departmental records and documentation as directed, including but not limited to, faculty office hours, faculty leave, student records, program accreditation, program assessment, and program curriculum changes.
• Assist in the placement of early childhood development, education, and honors program students for field placements or for service-learning hours. Maintains student files and coordinates communication with student and placement sites.
• Assumes various Workday (college operating system) roles, including but not limited to cost center budget specialist, expense data entry specialist, and requisition requester.
• Assists in preparing departmental advisory meetings, and attends and record meeting minutes. This may require evening work on occasion.
• Maintains updated information in the college catalog and other literature related to programs within the Division of General Education.
• Ensures updates are made to syllabi and plans of study, proofs instructor’s Blackboard shells for accuracy.
• Compiles various reports as scheduled and upon request.
• Helps with training and supervision of work-study positions and assist with special projects
• Performs other duties as assigned.

Qualifications :

MINIMUM QUALIFICATIONS :

The formal education equivalent of a high school diploma.

One year of work experience in a specialized or related area applicable to work performed.

Other job-related education and / or experience may be substituted for all or part of the minimum qualifications upon approval of the Chancellor.

PREFERRED QUALIFICATIONS :

Two years of specialized training in general office work, including Microsoft Office Certifications – Word and Excel.

Additional Information :

KNOWLEDGE, SKILLS, AND ABILITIES :

Proficient is the use of computers and computer programs such as, but not limited to Microsoft Office Suite, Adobe Acrobat DC, and etc.

Ability to communicate effectively both orally and in writing.

Ability to perform basic research, analyze information, prepare reports in a logical and informative manner.

Knowledge of record keeping procedures.

Knowledge of basic arithmetic.

Knowledge of basic grammar.

Ability to establish and maintain logical filing systems.

Ability to operate standard office equipment.

Ability to analyze documents to determine compliance with rules, regulations, and procedures.

Ability to handle sensitive information with discretion and confidentiality.

Ability to deliver customer service to a diverse student population.

All employees at UACCM must have a commitment to work cooperatively with all campus personnel to fulfill the Mission of UACCM, and have the ability to deliver quality customer services.

Salary Information :

Salary range : $27,500 to $32,500

Required Documents to Apply :

Cover Letter / Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial / Official Transcript(s)

Optional Documents :

Special Instructions to Applicants :

Please provide all required application documents to be considered for the position.

Recruitment Contact Information :

Shelby Beck, HR Analyst

Pre-employment Screening Requirements :

Criminal Background Check, Sex Offender Registry, Substance Abuse Testing

The University of Arkansas Community College at Morrilton (UACCM) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and / or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity :

Hearing, Sitting, Talking

Frequent Physical Activity :

Manipulate items with fingers, including keyboarding, Repetitive Motion, Standing

Occasional Physical Activity :

Walking

Benefits Eligible :

Salary : $27,500 - $32,500