Office Manager

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Closing Date : 02 / 19 / 2025

Type of Position :

Administrative Operations and Support

Workstudy Position : Job Type :

Regular

Work Shift :

Sponsorship Available :

Institution Name :

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

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Department :

Study Abroad & International Exchange

Department's Website :

Summary of Job Duties :

The Office Manager supports the daily operations of the Office of Study Abroad & International Exchange. This position requires superior verbal and written communication competencies, the ability to thrive in a team-oriented environment, and excellent customer service skills when engaging with prospective and current students. The ideal candidate is a problem-solver, service-oriented, a quick-learner, and organized. Primary duties will include analyzing and managing the international travel registry, ensuring full compliance with international travel policies and regulations; oversee scholarship and funding opportunities for students participating in study abroad programs, including promotional activity, the application process, and award disbursement; support the contract and memorandum of understanding processes for University of Arkansas-administered study abroad programs; answering and directing telephone calls and emails from students, parents, faculty, and staff to appropriate departments or individuals; monitor office supplies and manage the ordering process for new stationery, furniture, appliances, and electronics as necessary; coordinating and facilitating trainings for new office employees; assisting new office employees with their employment paperwork in collaboration with GSIE Human Resources; ensuring the office is well-maintained, safe, and clean, including overseeing repairs and maintenance of appliances and office equipment; monitoring peer advisors to ensure that they stay on task with their responsibilities; support the office with outreach, marketing and event initiatives.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications :

Minimum Qualifications :

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field

Preferred Qualifications :

At least three years of professional or administrative experience

Experience with University of Arkansas UAConnect system, BASIS, Razorbuy, and Terra Dotta Risk Management Tool

Experience using databases and Excel spreadsheets

Knowledge, Skills & Abilities :

Knowledge and experience with the Microsoft Office Suite

Strong analytical and communication skills

Strong project management skills

Demonstrated ability to maintain a professional demeanor and work discreetly with confidential records and information

Additional Information :

Salary Information :

39,930.00

Required Documents to Apply :

Cover Letter / Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents :

Proof of Veteran Status

Recruitment Contact Information :

Amber Sisemore

Director of Accounting

Graduate School & International Education<

Special Instructions to Applicants :

Pre-employment Screening Requirements :

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and / or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity :

Talking

Frequent Physical Activity :

Talking

Occasional Physical Activity :

Talking

Benefits Eligible :