Special Events Coordinator - Cancer Institute

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Closing Date :

02 / 10 / 2025Type of Position : Professional Staff - Project / Program AdministrationJob Type : Regular Work Shift : Day Shift (United States of America)

Sponsorship Available :

NoInstitution Name : University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only) :

• Health : Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement : Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link / button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department : CI | Board Relations / Community Events

Department's Website :

Summary of Job Duties : This position reports directly to the Manager of Cancer Foundation Finance and is responsible for coordinating activities and events for Winthrop P. Rockefeller Cancer Institute (WPRCI) Board of Advisors, Envoys Board, and numerous WPRCI Special Events. Requires executive-level scheduling skills involving multiple calendars, as well as the ability to arrange venues, catering, tours, and informational materials. Works with groups across the UAMS campus as well as with external partners.Qualifications :

Minimum Qualifications :

Bachelor's Degree in Communications, Business, Human Resources, or a related field andthree (3) years of project coordination experience OR High School diploma andseven (7) years of project coordination experience

Additional Information :

Responsibilities :

Coordinates all logistics for the WPRCI Board of Advisors and its committees or sub-boards, including but not limited to making physical arrangements, invitations and notices, program presentations, catering, informational materials, minutes, and follow-up.

Coordinates logistics for special meetings involving senior UAMS leaders, Board members, and other donors.

Responsible for coordination with groups across campus to ensure information is available and up to date for all board members and UAMS officials at all times, especially before board meetings.

Requires executive-level scheduling involving multiple calendars, as well as venue arrangements, catering, tours, informational material, etc.

Demonstrates a high level of confidentiality, integrity, and innovative thinking to help achieve desired outcomes as defined by the WPRCI Board of Advisors. Promotes and models positive multidisciplinary collaboration and interaction with volunteers, colleagues, and the management team.

Adheres to all UAMS policies and procedures.

Supports the overall operations, by assisting with mailings, event and meeting preparations, or other duties as assigned.

All administration coordination concerning WPRCI boards is performed only at the direction of Cancer Institute leadership.

Helps coordinate and manage WPRCI fundraising events by working with WPRCI Board of Advisor members, WPRCI Leadership, UAMS personnel, and other partners.

Assists in the development of content to be used in event marketing and promotion materials (i.e., sponsorship packets, participant forms, event proposals) and working with UAMS Creative Services to ensure the completion of developed materials.

Facilitates the participation of multiple groups across UAMS, including but not limited to Institutional Advancement, the Office of General Counsel, the Office of the Chancellor, Campus Operations, Creative Services, and other UAMS stakeholders.

Secures necessary venue and vendors.

Works with internal departments such as Campus Housekeeping, Campus Operations, Parking, Nutrition Services etc. to ensure all logistical pieces have been properly handled.

Establishes and maintains contacts with the various departments in Arkansas State agencies as well as officials in the City of Little Rock, and other various cities to ensure compliance on the state and city level regarding WPRCI events. Responsible for requesting and processing invoice payments and other expenses related to WPRCI special events.

Documents and forwards financial documents received to the UAMS Foundation office.

All special events coordination and support are performed only at the direction of Cancer Institute leadership.

Helps to identify and solicit potential sources of gifts and support for WPRCI-specific fundraising events that are not under Institutional Advancement. Collaborates with internal and external sources to establish relationships that will lead to soliciting sponsorships for fundraising events, in person and through mailings.

Responsible for ensuring that information is provided to the donor database with the Institutional Advancement, providing any received updates due to donor correspondence during WPRCI events.

All involvement with WPRCI fundraising activities is performed only at the direction of Cancer Institute leadership.

Other duties as assigned.

Salary Information :

Commensurate with education and experience

Required Documents to Apply :

List of three Professional References (name, email, business title), Resume

Optional Documents :

Proof of Veteran StatusSpecial Instructions to Applicants :

Recruitment Contact Information :

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements : No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and / or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity : Manipulate items with fingers, including keyboardingFrequent Physical Activity : Hearing, Sitting, Talking, WalkingOccasional Physical Activity : Crawling, Crouching, Kneeling, Reaching, Standing, StoopingBenefits Eligible : Yes

Salary : $50,000