Program Manager

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Closing Date: 02/12/2025 Type of Position: Professional Staff - Project/Program Administration Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu. Department: COM | Peds CORE Outpatient and Consult Department's Website: Summary of Job Duties: The Program Manager serves as the lead administrative support for the Department of Pediatrics, Division of Allergy and Immunology (A/I). Primary responsibilities include supervision of the section staff, working with budgets and purchasing in the section, and leading HR related issues with team. This position will report to the section Practice Director. The position is located on the Arkansas Children’s Hospital Campus in Little Rock, Arkansas. Qualifications: Bachelor’s degree in business, finance, accounting or related field plus four (4) years of finance and project/program management experience required. Additional Information: Responsibilities: Assist the chief and senior faculty members for administrative needs such as calendar management, travel, promotion and tenure submissions, annual certifications, licensing, hospital credentials, other recurring reports/certification, and liaison for networking with other institutions and national organizations engaged by faculty. Coordinates daily administrative activities which include maintaining chief’s calendar, faculty calendars, scheduling meetings and conference calls. Assist with faculty development reports, annual reports, credentialing and FACFACTS. Maintains up-to-date curriculum vitae and biosketches. Coordinates all faculty recruits including creation of itineraries, assisting with travel and hotel accommodations and reimbursement. Responsible for faculty and staff onboarding. Works as liaison with UAMS, ACH and ACRI administrative staff. Works as liaison with media services for research related activities, special publications, interviews, and website/social media. Assists Section Chief, Practice Director, and Peds Finance with budget related issues during the fiscal year and prepares for the next fiscal year. Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, follows-up any outstanding invoices or balances. Reviews, analyzes and reconciles faculty discretionary accounts. Reviews and reconciles monthly budget reports. Pays invoices and renewal of subscriptions or professional memberships. Directs purchases through various accounts. Orders equipment and office supplies as approved by the Practice Director and Section Chief. Manages section assets and maintains up to date records. Organizes office moves as necessary when new faculty are hired. Oversees A/I staff and performs general office management, including HR management of staff. Checks clocking times daily in KRONOS. Oversees employee’s job duties and approve additional task as needed by the sections’ clinical staff. Maintains PCQ’s for all A/I staff positions, submits PCQ for posting of new or replacement positions and approve. Reviews and selects applicants, interviewing/hiring of applicants, request salary and complete onboarding of employee. Responsible for completion of the 90-day evaluation for new employees and submission to HR, as well as other communication with HR regarding staff. Approves leave in Workday and completes appropriate clinic modification. Assists faculty with yearly evaluations of ACH employees. Contacts person for calendar and folder access on the A/I share drive. Requests ACRI building access and keys for staff, students, residents, and fellows. Contacts person for UAMS provider enrollment questions and MCD forms to be completed. Cross trains and provides backup for administrative staff. Assists with special projects as assigned, attends monthly staff meetings and training workshops. Maintains/drafts agenda and presentation materials for monthly office meeting; schedule division office meetings. Performs other duties as assigned. Salary Information: Commensurate with education and experience Required Documents to Apply: Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity: N/A Frequent Physical Activity: N/A Occasional Physical Activity: N/A Benefits Eligible: Yes At the University of Arkansas for Medical Sciences (UAMS), we are looking for health care and non-health care professionals who believe in excellence as a way of life. If you think you have the skills and commitment to succeed at the highest level, consider a career at UAMS, the state’s only academic health sciences center. Combining diverse talents and expertise, our employees work together to provide advanced patient care. We currently have a wide variety of positions available, from patient care to support staff- we may have the perfect position for you. UAMS is Arkansas’ only comprehensive academic health sciences center. We educate and train the vast majority of the state’s physicians and prepare doctors, scientists, nurses, pharmacists and health professionals through innovation, compassion, teamwork and patient- and family-centered care so they can impact the world. UAMS rewards its nurses! Statewide opportunities are available in direct patient care, education, and research settings. We offer Bonus Programs, Hotel Lodging, New Graduate RN Residency and support for Clinical Ladder, National Certification, Shared Governance, and Recognition Programs to name a few. Go to nurses.uams.edu for more details. The University of Arkansas for Medical Sciences (UAMS) is committed to providing a safe and secure environment for students, faculty, staff, visitors, and prospective employees. The below report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act (HEOA). The report will provide you with information on campus safety and security including information on various policies and procedures for reporting crime, safety and security prevention and protection programs, victim assistance services, fire safety, and other materials to assist you in maintaining your safety and security. www.uams.edu/police.

Salary : $50,000