Building Coordinator (4482C), School of Optometry Dean - #74830

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We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

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Departmental Overview

The Facilities team provides oversight for the strategic, administrative, financial, operational, and regulatory activities related to the organization's space and project activations for all new and existing space; including administrative, teaching, research, outpatient and inpatient clinic facilities. The team plans, sequences, and drives cross-functional operational change, communications and mitigation programs to support business continuity, safety, space planning and superior patient and student experience in all projects.

Position Summary

Reporting to the Director of Facilities Operations & Research Support, the coordinator will provide administrative and facilities support to the facilities team.

Application Review Date

The First Review Date for this job is: 12/24/2024.

Responsibilities

May act as Building Coordinator for organization emergency/disaster preparedness for assigned venues, serves as the communication liaison between organization service agencies and building occupants, and prepares building response plans, and coordinates education and planning in this area for all building occupants.

• Coordinates maintenance and repair of departmental equipment and space.
• Conducts regular periodic rounds to inspect areas for security, fire and accident hazards and takes appropriate action as required, including reporting in fractions of fire and building codes, building rules and other building irregularities to management.
• Liaises with Communications Manager to coordinate and carry out department signage, display, and promotional needs.
• Places work orders with Facilities Services and follows up on needed repairs and services.
• Coordinates with Custodial Services on regular and periodic custodial needs.
• Responsible for storage of all surplus office equipment and furnishings, and disposal of unneeded equipment and furnishings.
• Assists with record-keeping e.g. key and access code distribution, Facilities Services requests, BETS equipment management data entry.
• Support other areas of the facilities team during vacations and leaves including but not limited to - driving and transporting students, equipment or supplies to other sites.
• Primary point-of-contact for Shipping and Receiving for School of Optometry.
• Receives deliveries of ordered goods. Notifies labs or other units of receipt of goods (especially those requiring special handling such as refrigeration).
• Receives and distributes mail for the School.
• Acts as a Reception point for Minor Hall, providing basic information and directing visitors to Minor Hall units, such as Student and Alumni affairs, Dean's Office and labs.
• May perform the duties and responsibilities above at the School's new satellite clinic in Emeryville, which opens in early 2026.

Security and Safety:

• Serves as "Department Access Key Controller" as defined by the UCPD Access Control Policy, maintaining accurate records of all access control activities, ensuring appropriate authority prior to issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
• May act as representative of organization safety committee, organization building emergency committee, and organization ergonomic program, and is responsible for departmental compliance with OSHA/EH&S regulations regarding state and organization policies and procedures, and works to implement safety and emergency preparedness policies and procedures with staff, including maintaining first aid supplies, fire extinguishers and other safety equipment.

Maybe coordinates maintenance and repair of departmental fleet vehicles and equipment. This may include assisting Facilities team with maintenance and optimal use of Minor Hall and Minor Addition spaces - e.g. arrangement of furniture in classrooms. Submit work orders for repairs, maintenance.

Business Services

• Purchases supplies, conducts bid proposals and supervises small-scale department renovation projects.
• Assists management in development of annual facilities budget.
• Responsible for purchasing departmental supplies, services and equipment.

Equipment Management

• Acts as department equipment custodian backup through the equipment tracking system(s) and conducts department inventory controls including processing and maintaining records of equipment insurance requests.
• Instructional Support- support classrooms with items such as markers, cleaning supplies and erasers at the beginning of each semester.
• Procurement - safety supplies, classroom equipment, and business center supplies to maintain inventories.
• Network Printer Support - coordinates with IT for copier and printer support, backup assistance for paper jams and replacing toner.

Other Duties

• Performs special projects as assigned and ongoing professional development activities.
• Supports special events by coordinating event furniture, custodial support, and campus permits; may assist with event setup and takedown activities as needed.

Required Qualifications

• Working knowledge of practices and procedures relating to facility maintenance.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Skills to work under pressure of deadlines in a stressful environment.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Experience using Microsoft Word, Excel, inventory/database software.
• Experience with basic First Aid, CPR, and AED training. Able to receive this training provided on-the-job and participate in site specific training for lab safety, fire safety, and emergency procedures.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $33.71 (Step 1) - $41.09 (Step 11).

How to Apply

• To apply, please submit your resume and cover letter.

Driving Required

• A valid driver's license and DMV check for driving record and a current Class C CA driver's license to drive a car, pickup truck, or van for work-related activities in the Bay Area is required.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

• This is not a visa opportunity.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.