What are the responsibilities and job description for the Temporary Employment Services (TES) Clerical/Admin Pool position at University of California- Davis Health?

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Job ID

76219

Location

Davis;Sacramento

Full / Part Time

Full Time

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Job Summary

Temporary Employment Services (TES) Clerical / Admin Pool

Temporary Employment Services (TES) Employees perform a variety of general clerical and administrative support functions for multiple departments during the course of employment. Temporary Assignments may involve activities such as creating documents and spreadsheets using MS Office and other similar tools, calendar management using Outlook, scheduling meetings both in person and virtual, event planning, making travel arrangements, processing expense reports, processing payroll transactions, human resources support, and other related clerical duties such as reception, answering phones, filing, scanning and managing correspondence.

Apply By Date

March 11, 2025 at 11 : 59pm); Interviews and recruiting process may occur at any time

Minimum Qualifications

Experience providing administrative, clerical and / or executive level support to a diverse clientele.
Experience utilizing standard business software applications such as Microsoft Office, Adobe, Google Docs, Smart Sheets, etc.
Experience scheduling meetings utilizing Zoom, MS Teams, Google Meets and other virtual meeting software.
Experience managing a busy Outlook Calendar for supervisors, managers and other executive staff.
Experience utilizing automated payroll, personnel, financial, purchasing and travel information systems.
Experience creating a variety of documents such as correspondence, spreadsheets, reports, and presentations.
Experience managing projects and multiple tasks to meet deadlines and to maintain a consistently high level of productivity and efficiency.

Preferred Qualifications

Flexibility, willingness to accept Temporary Assignments regardless of classification and / or pay rate

Interpersonal, verbal and written skills to interact and communicate effectively with a wide of variety of people.

Experience with travel arrangements, event planning and expense reporting

Experience in supervision and / or management

The ability to learn quickly and multitask

Experience working in a medical office environment or higher education

Department Description

Temporary Employment Services assigns jobs throughout UC Davis Campus (Davis) and UC Davis Health (Sacramento) encompassing a wide variety of work environments.

Assignments can last from anywhere from a month to two years depending on the position and the need of the department.

Employees are expected to remain flexible when accepting temporary assignments as job duties and pay rates will vary.

May be required to work occasional overtime, evenings, and / or weekends depending upon the assignment.

Positions require a background check and may require a pre-placement medical exam.

Must complete mandatory training within 15 days from start date of first assignment. In addition, those assigned at UCDHS must complete the HIPAA Privacy and Security Training prior to placement.

A valid CA Driver's License may be required for some assignments.

UC Davis is a smoke and tobacco free campus. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space

Position Information

Salary or Pay Range : Pay Rates vary depending upon classification. ($21.87hr-$33.19hr )

Salary Frequency : most assignments pay biweekly however there are some exceptions

Salary Grade : varies

Payroll Title : varies

Number of Positions : varies

Appointment Type : Temporary / Floater

Percentage of Time : 50-100

Shift Hours : varies, although most assignments are during standard business hours

Location : varies as assignments can be in Davis or Sacramento

Union Representation : yes

Benefits Eligible : mid-level medical only

Hybrid / Remote / On-Site : most assignments are onsite

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

High quality and low-cost medical plans to choose from to fit your family's needs

Holidays, Vacation and Sick Time per UC Davis Policy

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness program and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short / long term disability, pet insurance and legal coverage

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

Work on computer, keyboard, mouse and screen for extended periods of time.

Sit, stand or walk for extended periods of time.

Maneuver items weighing up to 25 lbs.

Special Requirements

This position is a critical position and may be subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks

Salary : $22 - $33

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