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Job ID
75273
Location
Davis
Full / Part Time
Full Time
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Job Summary
The Academic HR Analyst 1 is responsible for various services supporting student employees, academic researchers, research staff, volunteers, and visitors. The Academic HR Analyst 1 will work across multiple University systems, each with unique policies and procedural requirements (e.g., Grad Hub, Banner, Handshake, AggieService, UCPath, Ecotime, Recruit, MIV, APHID, etc.). This position reports to the CAO and operates under the guidance of more senior Academic Personnel Analysts in the department.
R esponsibilities include but are not limited to :
- M anag e recruitment
- O nboarding
- P rovid e ongoing support
- A ssist with faculty recruitment and academic advancement processes
- P rovide backup support on senior-level personnel matters
- A ct as a secondary payroll preparer for monthly and biweekly payroll
- P erform other duties as assigned
Apply By Date : January 14
2025 at 11 : 50 PM
Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and / or certification if required for the position
Demonstrated experience with administrative tasks in an academic or office setting, including data entry, recordkeeping, and schedulingDemonstrated experience providing customer service, responding to inquiries, and resolving issues professionally and courteouslyDemonstrated experience in handling confidential information and maintaining accurate records with discretionDemonstrated experience in HR processes, such as recruitment, onboarding, or payroll supportProficient with various software systems, including Microsoft Office (Word, Excel, Outlook) and other programs used for creating correspondence, forms, reports, spreadsheets, and presentationsDemonstrated ability to work in a team-oriented environment, collaborating with colleagues to achieve organizational goals and resolve issuesStrong organizational skills to meet performance expectations with a focus on quality, efficiency, and timelinessAbility to independently manage multiple tasks, adjust to frequent interruptions and prioritize workload based on evolving demandsCapable of anticipating scheduling changes, working under pressure, and meeting deadlines while maintaining composure in high-stress situations and managing conflicting prioritiesAbility to communicate professionally and effectively, both written and verbal, with strong knowledge of correct spelling, grammar, and proofreadingCapacity to learn and apply organization and school policies governing academic HR, payroll, as well as formal and informal departmental proceduresUnderstanding of policy exceptions and variancesCapacity to learn and use various systems, including but not limited to, Handshake, Banner, MyInfoVault, AggieService, Recruit, GradHub, APHID, and other business software programsAnalytical skills to identify issues, evaluate relevant factors, and develop logical conclusions or alternative solutions. Ability to accurately interpret both verbal and written instructionsProven ability to apply mathematical skills in performing payroll and general accounting calculations accuratelyPreferred Qualifications
Prior experience with UC systems, including UCPath, Handshake, Cognos, MyInfoVault, AggieService, Recruit, GradHub, APHID, AggieExpense, AggieEnterprise, etc. Familiarity with UC policies, procedures, and bargaining agreementsExperience in event coordination and logistical planning, including arranging travel, managing schedules, and organizing meetings or seminar seriesKey Responsibilities
90% - Academic Personnel & HR Support10% - Misc and Ad Hoc ResponsibilitiesDepartment Overview
This position supports two basic science departments within the School of Medicine : Cell Biology and Human Anatomy, and Physiology and Membrane Biology.
POSITION INFORMATION
Salary or Pay Range : $ 24.19 - $ 43.44Salary Frequency : HourlySalary Grade : Grade 18UC Job Title : ACAD HR ANL 1UC Job Code : 007717Number of Positions : 1Appointment Type : CareerPercentage of Time : 100 % Full-timeShift Hours : Day Shift (08 hours) 8 AM to 5 PMLocation : Tupper Hall, Davis, CAUnion Representation : 99 - Non-Represented (PPSM)Benefits Eligible : YesThis position is hybrid (mix of on-site and remote work) 3-4 days on siteTHIS IS NOT AN H-1B VISA OPPORTUNITYBenefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html.
High-quality and low-cost medical plans to choose from to fit your family's needsUC pays for Dental and Vision insurance premiums for you and your familyExtensive leave benefits including Pregnancy and Parental Leave, Family & Medical LeavePaid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementPaid Time Off / Vacation / Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementContinuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining AgreementAccess to free professional development courses and learning opportunities for personal and professional growthWorkLife and Wellness programs and resourcesOn-site Employee Assistance Program including access to free mental health servicesSupplemental insurance offered including additional life, short / long term disability, pet insurance, and legal coveragePublic Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified rolesRetirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found hereUC Davis cares about building a community, which is why we provide resources to enhance diversity, equity, and inclusion as well as Employee Resource Groups (ERGs) to support our staffPhysical Demands
Standing - Occasional Up to 3 HoursWalking - Occasional Up to 3 HoursSitting - Frequent 3 to 6 HoursLifting / Carrying 0-25 Lbs - Occasional Up to 3 HoursLifting / Carrying 26-50 lbs - Occasional Up to 3 HoursPushing / Pulling 0-25 Lbs - Occasional Up to 3 HoursPushing / Pulling 26-50 lbs - Occasional Up to 3 HoursBending / Stooping - Occasional Up to 3 HoursSquatting / Kneeling - Occasional Up to 3 HoursTwisting - Occasional Up to 3 HoursReaching overhead - Occasional Up to 3 HoursKeyboard use / repetitive motion - Frequent 3 to 6 HoursMental Demands
Sustained attention and concentration - Frequent 3 to 6 HoursComplex problem solving / reasoning - Occasional Up to 3 HoursAbility to organize & prioritize - Frequent 3 to 6 HoursCommunication skills - Frequent 3 to 6 HoursNumerical skills - Occasional Up to 3 HoursConstant Interaction - Frequent 3 to 6 HoursCustomer / Patient Contact - Frequent 3 to 6 HoursMultiple Concurrent Tasks - Frequent 3 to 6 HoursWork Environment
UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC owned owned Davis-owned or leased property, indoors and outdoors, including parking lots and residential spaceThis position is hybrid and may require 4 days in office during the training periodAbility to work overtime during peak periodsOccasional travel may be required to attend training sessions, participate in events, or accompany speakers and recruitment candidatesSpecial Requirements - Please contact your recruiter with questions regarding which activities apply by position.
This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon the successful completion of background check(s), including but not limited to criminal record history background check(s)This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirementsMisconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
For the University of California's Affirmative Action Policy, please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply for jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-ZM
To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks
Salary : $24 - $43
