Administrative Officer - Office of Clinical Research

Under supervision of the Executive Director, Office of Clinical Research, the Administrative Officer is responsible for administrative operations for the Office of Clinical Research, including staff recruitment and human resources, strategic planning, and facilities and operations management, administration of the departmental operating budget and all accounts payable, purchasing, and travel transactions. The incumbent works independently and exercises accountability, confidentiality, initiative, originality and sound, professional judgment in interpreting, developing and implementing business principles and practices.

Apply By Date 2/15/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area or discipline, or an equivalent combination of education and experience.
• 5 years of administrative, operations and/or financial experience.
• Project management experience with organizational skills to effectively monitor and manage multiple projects or large-scale projects with multiple, overlapping deadlines and tasks.
• Experience in financial reporting in the form of written reports, informal briefings, formal presentations and summaries.
• Experience applying budgetary planning principles, policies and procedures, and familiarity with budgetary projections and analysis in a multiple-fund environment.
• Experience preparing concise reports, analyzing and compiling statistical information, and developing procedural documentation.
• Human Resources experience.
• Analytical, problem-solving and critical thinking skills to research and understand complex processes and inter-relationships, discern the nature of a problem of varying complexities, and work with multiple data sources to identify trends and formulate resolutions.
• Successful track record managing multiple complex projects and meeting deadlines.
• Skill to articulate procedures and processes to staff.
• Professional experience and political acumen to handle sensitive or difficult situations diplomatically, to represent the organization with tact and discretion, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.

Preferred Qualifications

• Higher education or academic medical center experience or equivalent complex organization experience that demonstrated effectiveness, collaboration, and accountability in handling all aspects of operations.
• Demonstrated experience using electronic financial, HR and reporting systems.
• Experience with University and campus policy and procedures, specifically accounting practices and procedures, and HR processes.

Key Responsibilities

• 40% - ADMINISTRATION AND OPERATIONS MANAGEMENT
• 30% - FISCAL MANAGEMENT AND FINANCIAL REPORTING
• 30% - HUMAN RESOURCE ADMINISTRATION

Department Overview

The UC Davis Comprehensive Cancer Center (UCDCCC) is a campus-wide multidisciplinary matrix organization whose mission is to reduce the burden of cancer among the diverse populations in our community and beyond through bidirectional engagement and transdisciplinary collaborations that enhance our understanding of cancer, inform new ways to prevent and treat cancer, and prepares a committed and inclusive workforce. The Office of Clinical Research (OCR) is the centralized office for clinical research operations within UCDCCC. The OCR services support the entire lifecycle of cancer-related clinical research protocols. These include support for development and implementation of clinical trials, quality control of clinical research operations, and training and education services. The OCR's facilities include administrative offices in Facilities Services and Support Building and the Administrative Support Building, and correlative lab space in the Cancer Center. The OCR is comprised of over 100 FTEs with an annual operating budget of over $14M.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Bi-Weekly
• Annual Salary: $75,000 - $135,600
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• UC Job Code: 007377
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri 8a - 5p
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not a H-1B Visa opportunity

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8 Hours

Environmental Demands

• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8 Hours
• Complex problem solving/reasoning - Continuous 6 to 8 Hours
• Ability to organize & prioritize - Continuous 6 to 8 Hours
• Communication skills - Continuous 6 to 8 Hours
• Numerical skills - Continuous 6 to 8 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Overtime and flexible working hours may be required during peak periods throughout the year or for emergency situations.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks