Assistant Director – Project Management (FAC SUPV 2)

Job Summary

Reporting to the Director of Project Management for Student Housing and Dining Services (SHDS), this position is directly responsible for the in-house project and Sustainability teams. This position develops department short- and long-range operational plans. This role manages the department’s development, implementation, and assessment of the Asset Management System (AMS). Serves as liaison and facilitator between SHDS and UC Davis Design and Construction Management, UC Davis Facilities Management as well as other university departments.

Apply By Date January 30, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s Degree or higher in facility or construction management, or related field and/or equivalent experience/training.
• Experience, knowledge, and technical skills to understand and to review technical data, equipment specifications, and construction documents (plans, drawings, plan review during design, submittals, and specifications) in all trade disciplines, equipment installation, operation, and maintenance manuals. Knowledge of the California Building Code, OSHA, and fire/life safety regulations, and all construction trade terminology.
• Experience supervising multiple trade union staff and supervisors including selecting, training, motivating, and providing corrective action up to and including dismissal.
• Knowledge of commercial residential facility services which includes large building Mechanical/Electrical/Plumbing systems, Asset Management Systems, and Direct Digital Controls, especially dealing with structural maintenance, repair protocols for MEP, and performing interior renovation projects including coordination and implementation from start to finish.
• Skill in budget management and leadership; including accounting principles, organizational structures, cost forecasting, and decision making, including developing both short- and long-range goals pertaining to in-house remodels/repairs, capital projects, and major maintenance development.
• Computer skills to utilize various software programs such as word-processing, email and operate other software programs and mobile devices needed to perform job functions, Asset Management software, spreadsheets, project management programs, and procurement software. Writing skills to prepare a variety of correspondence, reports, policies and procedures, agreements, training documents, and performance evaluations.
• Knowledge of sustainability, including the Leadership in Energy and Environmental Design (LEED) rating system, University of California’s sustainable practices policy, California’s sustainability regulations, and the ability to integrate sustainable practices within maintenance operations ability to integrate sustainable practices within building maintenance.
  
  

Preferred Qualifications

• Experience and interpersonal communication skills to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from individuals of varying backgrounds and perspective that enable the incumbent to conduct effective negotiations and resolve conflicts, including research skills to identify and validate organizational and business activities and programs.
• Experience with collegiate residential operations and budgets to align strategic planning with University or institution objectives.
• Leadership and decision-making skills to chair meetings, train staff, problem-solve and evaluate business needs.
  
  

Key Responsibilities

• 40% - Project Planning, Management and Coordination
• 40% - Supervision
• 10% - Sustainability
• 10% - Business Operations
  
  

Department Overview

SHDS is a self-supporting auxiliary that provides housing and dining services to approximately 15,000 undergraduate, graduate, and students with families who live in on-campus residential facilities (university owned/managed and Public-Private-Partnerships), as well as providing residential, retail, and catering dining services for the campus community. SHDS also provides student support and conference housing services to the campus and general community. For more information about SHDS visit our website at http://www.housing.ucdavis.edu. Facilities Services is one of six major units within the SHDS Department. Facilities Services oversees all of the daily maintenance, major maintenance, preventive maintenance, custodial services, capital projects, interior design, painting, and computer services for the department. SHDS facilities encompass approximately 2 million gross square feet of property that provides food and housing for over 6000 students and retail food venues for the campus.

SHDS has adopted the following Diversity, Equity, and Inclusion statement: SHDS is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

POSITION INFORMATION

• Salary or Pay Range: $92,000/yr. - $172,000.00/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 24
• UC Job Title: FAC SUPV 2
• UC Job Code: 006957
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: Monday – Friday, 8am – 5pm
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
  
  

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
  
  

Physical Demands

• Standing - Continuous 6 to 8 Hours
• Walking - Continuous 6 to 8 Hours
• Sitting - Continuous 6 to 8 Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8 Hours
• Lifting/Carrying 26-50 lbs - Frequent 3 to 6 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Continuous 6 to 8 Hours
• Pushing/Pulling 26-50 lbs - Frequent 3 to 6 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Frequent 3 to 6 Hours
• Squatting/Kneeling - Frequent 3 to 6 Hours
• Twisting - Frequent 3 to 6 Hours
• Climbing (e.g., stairs or ladders) - Frequent 3 to 6 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours
  
  

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Frequent 3 to 6 Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours
  
  

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Continuous 6 to 8 Hours
• Numerical skills - Continuous 6 to 8 Hours
• Constant Interaction - Continuous 6 to 8 Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8 Hours
  
  

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
  
  

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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