Contracts and Grants Analyst (RSCH ADM 3)

Under direction of a Contract and Grants Supervisor, as part of a team, independently work with faculty and staff from a specific set of programs and centers to review proposals prior to submission to sponsors, negotiate research agreements with sponsors, assist PIs in development proposals, and negotiate a portion of the resulting contracts and grants. Provide budgetary planning and extramural analysis. Manage and analyze financial data from a variety of revenue streams, including state general funds, extramural grants, gifts, endowments, and other funding sources to provide forecasting and control of complex budgets. Work with unit Principal Investigators, CAO’s and Directors on pre- and post-award processes and budget preparation. Serve as the compliance officer for department contract and grant activity, ensuring costs are allowable and effort reporting and cost-share commitments are properly documented. This position will serve as the lead Financial Analysts for the Cluster and backup coverage for the Contracts and Grants Supervisor during absences and support the other Financial Analysts as needed.

Apply By Date February 13, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Business and/or finances, or equivalent experience
• Research administration experience, and specifically preparation, review, and submission of proposals for contracts or grants, or preparation, review, and negotiation of research agreements
• Experience interpreting, communicating, and applying terms and conditions of various sponsor’s, federal, and state guidelines, policies, and practices; and experience in budget preparation, financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, purchasing, payroll, ledger reconciliation, and fiscal close
• Experience interpreting, communicating, and applying principles, policies and procedures governing research and intellectual property.
• Experience using automated financial and payroll/personnel systems; knowledge of cost allocation methods and experience recognizing and responding to problems with cost recovery, invoices, accounts and payroll.
• Experience analyzing the quantitative aspects of fiscal and budgetary issues; -Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.
• Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.

Preferred Qualifications

• Experience with UC Path, Aggie Service, Aggie Expanse, Aggie Enterprise.
• Analytical skills to assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Interpersonal communication skills to effectively interact with a diverse population and to research, secure, and/or provide information to clarify situations, and resolve problems.
• Interpersonal communication skills to effectively interact with a diverse population and to research, secure, and/or provide information to clarify situations, and resolve problems.

Key Responsibilities

• 35% - Pre-Award Administration
• 55% - Post Award Administration
• 10% - Program Management and Policy Compliance

Department Overview

The Transportation & Energy Cluster provides support to six high-profile units, including the Institute of Transportation Studies, the Energy & Efficiency Institute, the Policy Institute for Energy, Environment and the Economy, the Energy Institute, and the Air Quality Research Center. Within those five units are a few more sub centers" including the Western Cooling Efficiency Center, Plug-In Hybrid Electric Vehicle Center, the Sustainable Transportation Energy Pathways Program, the China Center for Energy and Transportation, and the Urban Land Use and Transportation Center (ULTRANS). These units are 95% soft-funded with annual expenditures totaling more than $17 million. Further, the Transportation & Energy Cluster host two graduate programs in Transportation, Technology & Policy, and the Energy Graduate Group, sponsors a comprehensive program of events, seminars, conferences, and workshops, and is the only sub-college unit on campus with its own development officers (2.5), raising, on average, $3-4 million/year.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: M-F, 8-5
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• N/A

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks