Research Admin 3

Under the direction of the Director of Research Administration, this position will provide school-level technical assistance in research administration (RA) for the SOMOR shared services research administration unit (RAU). This role includes serving as a subject matter expert on pre- award management for the School of Medicine, assisting RA leadership on pre- award policies and procedures, assisting on the development and administration of pre- and post-award training materials and training modules for the School of Medicine research administration community, serving as the liaison between SOM and campus Sponsored Programs Office, serving as a pre-award resource to School of Medicine departments, and serving as a research administrator for contracts and grants with the Dean’s Office or SOM Office of Research as their administering Dept.

Apply By Date: 3/20/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• 2 or more years of Research Administration (contracts and grants) experience
• Knowledge of pertinent federal and non-Federal sponsor regulations including, but not limited to NIH (OMB Circulars), the NSF and PHS Grants Policy Statements, Federal Acquisition Regulation, patent and copyright law, and cost-accounting standards
• Knowledge and understanding of the compliance and sponsor policies related to research administration.
• Knowledge of federal, state, and non-profit sponsor regulations, policies, requirements, procedures, and areas of interest.
• Demonstrated knowledge of and skills to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Demonstrated knowledge and experience with different types of award mechanisms, including grants, contracts, and subcontracts.
• Familiarity of various institutional offices related to pre- and post- award activities, along with research compliance.
• Familiarity working with grant preparation systems
• Skills to interpret and communicate policy for others.
• Skills and ability to attain a Certified Research Administrator Certificate or similar certificate within three years of hire.

Preferred Qualifications

• 2 or more years of Research Administration experience, preferably in pre-award, proposal submissions
• Knowledge of UC Davis grants policies and procedures.
• Familiarity with Cayuse and SF424 grants preparation systems

Key Responsibilities

• 80% - Pre-Award Services
  • Work independently with departmental faculty to create and submit proposals to various agencies
  • Provide independent RA services to Departments and Centers on high volume, simple and mid-complex proposals and projects
  • Pre-Award Duties:
• Assist RAU Research Admin 4 analysts with their proposal load, includes simple (R03, R21, R01) proposals to mid-complex (ie. R01 with 1-2 subcontracts) proposals
• Act as lead on developing grant proposals, includes:
• Reviewing RFA
• Meeting with PI and team to develop plan for submission
• Creating timeline for grant submission
• Create budgets for proposal submissions
• Work with Institutional offices to ensure a successful proposal submission
• Provide support on institutional compliance, i.e. IRB, IACUC

• 10% - Reporting
  • Provide monthly reports on RA activities to RAU leadership
  • Work with SOM OR research data analysts on SOM extramural funding reports

• 10% - Other Duties
• Assist the RAU with developing and reviewing the SOM Research Administration Training Program
• Other duties as assigned by the Director of Research Administration or SOMOR leadership

Department Overview

The School of Medicine Office of Research (SOM OR), with an annual operating budget of approximately $10M, acts under the direction of the SOM Vice Dean for Research. SOM OR manages research safety, grant facilitation, and supports investigators across the SOM and the UC Davis Main Campus who perform biomedical research. In FY24, the School of Medicine received $400 M in extramural grants and contracts. By supporting research administration throughout the SOM, the incumbent will play a key role in supporting the overall UCD SOM research mission by improving pre-and post-award administration and compliance throughout the school.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00
• Salary Frequency: Bi-weekly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8:00am - 5:00pm
• Location: UCD Inst for Regenerative Cure (HSP041)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT A H-1B OPPORTUNITY

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks