What are the responsibilities and job description for the Finance Analyst position at University of California Irvine Health System?
Overview
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.
The Financial Operations Team of the School of Physical Sciences plays a critical role in supporting the daily management and oversight of the School's administrative and instructional budgets. This includes funds from opportunity grants, state allocations, University Extension, various donor contributions, and sales and service revenue. The team is responsible for managing these diverse funding sources and overseeing recharge and reporting activities for federal, state, local, and private sponsors. We analyze usage trends, forecast financial needs, and plan daily operations to ensure both institutional compliance and the success of School programs. Our responsibilities encompass negotiating, administering, and monitoring operational funds while ensuring strict adherence to applicable regulations, terms, and conditions. Additionally, we provide comprehensive financial management and reporting to support the School's objectives and maintain fiscal integrity. This position begins with some on-site days required. After assessing work productivity throughout the first six-months along with satisfactory progress and supervisor approval, the incumbent may request an alternative hybrid/remote schedule that fits within the unit's business needs.
Responsibilities
The School of Physical Sciences is seeking an experienced Finance Analyst to independently manage the analysis, oversight, and auditing of financial and administrative transactions across multiple funding sources for the Physical Sciences Recharge Facilities and other assigned accounts. These funding sources include recharge accounts, sales and service income, state funds, contract and grant funds, as well as foundation and endowment funds. This role requires expertise in advanced financial concepts and the ability to align organizational objectives to conduct in-depth fiscal analyses, develop financial forecasts, and generate comprehensive reports. The Finance Analyst will analyze and interpret financial data for budget reporting, including the preparation of annual recharge facility reports and rate analysis reviews. The successful candidate will exercise sound judgment in independently resolving a wide range of financial and administrative challenges, selecting appropriate methods and techniques to develop effective solutions. Responsibilities also include processing billing and monthly recharges for the Physical Sciences recharge units, serving as the subject matter expert and backup for travel and entertainment processing in the Physical Sciences Dean’s Office, and as the backup fiscal officer for all accounts managed by the School’s Assistant Finance Manager. Additionally, the Finance Analyst will implement and maintain complex reporting and data systems, ensuring compliance with University policies and procedures.
Qualifications
Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $69,500- $96,500 (Annual). Required:
- Advanced knowledge of financial processes, policies and procedures.
- Strong knowledge of financial data management and reporting systems
- Advanced skills in the use of spreadsheets and database software.
- Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
- Demonstrated ability to function effectively as a member of a team and to develop and maintain effective working relationships with faculty, staff, students and campus administrators.
- Ability to adapt to changing priorities and meet challenging deadlines.
- Thorough knowledge and understanding of internal control practices and their impact on protecting financial resources.
- Skills to maintain confidentiality and to effectively communicate and perform responsibilities with tact, sensitivity and discretion.
- Proven skill to analyze and interpret data to make recommendations.
- A minimum of 5 years of experience financial/accounting management experience
Preferred:
- Strong knowledge and skill using UCPath and KFS.
- Advanced knowledge of UCI Foundation policies and procedures and gift fund management.
- Knowledge of UCI’s permanent staffing funding policies.
- 3-5 years UC experience
Special Conditions:
- Must pass a background check.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Employment Misconduct*
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Salary : $7 - $123,500
