What are the responsibilities and job description for the Project Administrator position at University of California, Irvine?
Overview:
Staff in the Office of the Provost and Executive Vice Chancellor (P/EVC) support and manage all programs, initiatives and projects reporting to the P/EVC. The Provost and Executive Vice Chancellor is UCI's chief academic and operating officer. Under the direction of the Chancellor, this position assumes primary responsibility for the academic and organizational functioning of the campus and the advancement of the University's missions in research, teaching and service.
The Provost plays a primary role in the development and implementation of academic programs; planning for faculty recruitment and retention; day-to-day campus operations, including budget allocations and capital finances; and the conception, design and implementation of major campus initiatives. In partnership with the Chancellor, the Provost directs and collaborates with the campus vice chancellors and CEO of UCI Health. The Provost independently directs and collaborates with the campus' 6 vice provosts, 15 deans, University Librarian and Chief Innovation Officer. The Provost works closely with Academic Senate leadership, the UC Office of the President, and counterparts at other UC campuses on various matters of importance to the University. The Provost also serves as liaison between the central administration and the broader campus community, frequently meeting with a wide variety of campus units and groups to convey important information and foster dialogue in support of UCI's strategic goals.
Responsibilities:
The expected pay range for this recruitment is $104,900- $175,400 (Annual).
Required:
Preferred:
Conditions of Employment:
Closing Statement:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
To learn more about UC Irvine, visit www.uci.edu.
Staff in the Office of the Provost and Executive Vice Chancellor (P/EVC) support and manage all programs, initiatives and projects reporting to the P/EVC. The Provost and Executive Vice Chancellor is UCI's chief academic and operating officer. Under the direction of the Chancellor, this position assumes primary responsibility for the academic and organizational functioning of the campus and the advancement of the University's missions in research, teaching and service.
The Provost plays a primary role in the development and implementation of academic programs; planning for faculty recruitment and retention; day-to-day campus operations, including budget allocations and capital finances; and the conception, design and implementation of major campus initiatives. In partnership with the Chancellor, the Provost directs and collaborates with the campus vice chancellors and CEO of UCI Health. The Provost independently directs and collaborates with the campus' 6 vice provosts, 15 deans, University Librarian and Chief Innovation Officer. The Provost works closely with Academic Senate leadership, the UC Office of the President, and counterparts at other UC campuses on various matters of importance to the University. The Provost also serves as liaison between the central administration and the broader campus community, frequently meeting with a wide variety of campus units and groups to convey important information and foster dialogue in support of UCI's strategic goals.
Responsibilities:
Under general direction of the Associate Provost and Chief of Staff, the Project Administrator provides the highest level of analysis and strategic consultation with broad impact across the campus. Has oversight of all administrative aspects of academic executive searches and academic administrator reviews. Conducts independent analyses and advises on multiple issues and concerns addressed to the Office of the Provost, including academic personnel issues. Provides executive-level analytical support to special committees, work groups or task forces as requested by senior leadership. Portfolio of assignments is fluid and addresses the current needs of the campus and the Provost and Executive Vice Chancellor.
Employing in-depth knowledge of University policies and practices, advises senior leadership on all matters concerning academic deans, full-time academic administrators, and other high profile positions including recruitments, appointments, reviews, compensation, and transitions. Manages recruitments and reviews from inception to completion and provides logistical and operational support to facilitate all phases.
Utilizing broad knowledge of the campus, provides strategic analytical support to senior leadership. Drafts complex and detailed documents, including reports, proposals, agreements, and committee summaries.
Uses skills as a seasoned, experienced professional with a full understanding of functional practices and policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Cultivates internal and external contacts.
Qualifications:
Employing in-depth knowledge of University policies and practices, advises senior leadership on all matters concerning academic deans, full-time academic administrators, and other high profile positions including recruitments, appointments, reviews, compensation, and transitions. Manages recruitments and reviews from inception to completion and provides logistical and operational support to facilitate all phases.
Utilizing broad knowledge of the campus, provides strategic analytical support to senior leadership. Drafts complex and detailed documents, including reports, proposals, agreements, and committee summaries.
Uses skills as a seasoned, experienced professional with a full understanding of functional practices and policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Cultivates internal and external contacts.
Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $104,900- $175,400 (Annual).
Required:
- Thorough knowledge of departmental processes, protocols and procedures. Demonstrated knowledge of UCI and University of California governance, instructional and research programs.
- Strong skills in short- and long-range planning, program and project management, facilitation and collaboration.
- Sound strategic thinking and consulting skills in guiding the department toward workable strategies and solutions.
- Strong ability to focus on priorities, strategies, and vision.
- Strong ability to coach, facilitate and influence people at all levels.
- Strong ability to build and maintain relationships with a broad range of staff and members of the community.
- Knowledge of common computer application programs.
- Excellent analytical skills with a proven ability to research a broad range of administrative and institutional issues.
- Sound judgment and discretion; ability to maintain confidentiality and composure under pressure.
- Ability to coordinate multiple projects and programs with competing deadlines.
- Strong communication and writing skills.
- 10-15 years administrative experience in positions of increasing responsibility in higher education.
Preferred:
- In-depth knowledge of University’s academic personnel program and related policies and procedures.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Employment Misconduct*
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
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