What are the responsibilities and job description for the Administrative Assistant III - Radiology, Santa Monica position at University of California - Los Angeles Health?
Serve as a Receptionist, Image Librarian and limited Scheduler. Incumbents are responsible for a full complement of Radiology front-end processes including Reception, Image Library, Onsite Scheduling rescheduling and canceling appointments. Reception duties include the registration/arrival of patients; obtain clinical information pertinent to the scheduled exams; collect cash/insurance and authorization information. Digital Librarian duties include digitization of hardcopy images; create hardcopy and/or CDs of images; and retrieve comparison studies. Uploading cd's and processing LILA's. Scheduling duties as required for add-on, reschedule .cancel and follow-up appointments. The Administrative Assistant demonstrates maximum flexibility and multitasking capabilities while working with staff as a team. Ability to rotate to existing Radiology Areas.
- Strong interpersonal and communication skills. Ability to interact appropriately and congenially with staff, faculty, fellows, residents and patients.
- Ability to establish comfortable relationships with patients and their family member.
- Ability to independently make decisions in the absence of superiors.
- Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.
- Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer
- Skill in typing with accuracy and moderate speed.
- Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.
- Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
- Basic organizational skills to ensure a workable efficient office including organization schedules, electronic and paper records and files.
- Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.
- Ability to handle confidentiality issues with tact and diplomacy.
- Ability to read and write correspondence and reports of a business nature using proper grammar, punctuation and syntax.
- Basic organization skills to ensure a workable, efficient office operation.
- Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.
- Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.
University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy.
