What are the responsibilities and job description for the Director of Administration position at University of California San Francisco?
Job Overview
Reporting to the Associate Chair of Administration and Finance, the Director of Administration is responsible for the overall administrative management of the Reproductive Endocrinology and Infertility (REI) and Obstetrics, Gynecology, and Gynecologic Subspecialties (OGGS) Divisions in the Department of Obstetrics, Gynecology, & Reproductive Sciences (OBGYN&RS).
This position will be responsible for strategizing, developing, planning, implementing and evaluating funding streams and administrative structures to support the REI and OGGS divisions. The incumbent is expected to partner with Health System leadership in strategic planning to foster customer-focused clinical services, while administratively integrating the university campus goals of teaching, research, and public service. The Director of Administration will function as part of the overall Department’s Senior Administrative Leadership Team to manage departmental space issues, provide effective extramural support management for contracts, grants, and clinical trials, ensure compliance of research programs and to oversee the provision of excellent administrative and human resource / academic affairs management for the Divisions. The position is charged with optimizing resource utilization, setting up effective administrative systems, and processes while minimizing risk.
The Director of Administration will also partner with the Department’s finance and research administration teams to provide fiscal oversight and management of the divisions’ finances. The incumbent holds fiduciary responsibility to ensure financial transactions adhere to university and system wide policies and guidelines. This position will monitor all incoming revenue streams and expenditures, provide strategic guidance to the respective division chiefs, and will establish and maintain strong internal controls and streamlined business processes.
Work arrangement will be subject to change based on business need / manager discretion. Ability to work onsite will be required. Must be able to adapt to clinical operations schedule of seven (7) days a week and have availability to respond to urgent inquiries especially from clinical leadership. Will have the ability to work remotely. Onsite location : 499 Illinois St., San Francisco, 94158.
Department Description
The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob, Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research and training activities at the Parnassus, Mt. Zion and San Francisco General Hospital campuses, the Betty Irene Moore Women’s Hospital at Mission Bay, as well as satellite locations throughout the Bay Area, with an annual operating budget of $146 million. The Department has 111 full-time faculty, 117 other academic appointees, 13 post-doctoral fellows, 20 clinical fellows, 32 residents, 138 voluntary clinical faculty and 270 staff. The mission of the UCSF Department of Ob, Gyn & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in Patient Care, Scientific Discovery, Education, Advocacy, Diversity, Equity, and Inclusion.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- Six-plus (6 ) years directly relevant experience
- Five-plus (5 ) years lead / supervisor / manager experience
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate others
- Excellent project management skills, including the capability of managing capital projects
Preferred Qualifications
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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