Financial Analyst, Regional Campuses and Expansion Programs

DO-CA-OP-Admin-Financial Aff

Full Time

84100BR

Job Summary

The Financial Analyst for Regional Campuses and Expansion Programs reports directly to the Finance Manager, Regional Campuses and Expansion Programs and serves as a key team member in the Financial Affairs Unit of the UCSF School of Medicine's (SOM's) Dean's Office. This position requires knowledge of finance and financial reporting, budgeting, forecasting, analysis, procurement, and strategic planning.

Support responsibilities encompass reviewing and providing guidance on financial transactions, processing procurement and expense reimbursement requests, submitting payroll funding entries, conducting trend and variance analyses, managing chartstrings and speedtypes, overseeing deficit and fund management, and performing other tasks essential to maintaining financial integrity. This role includes significant involvement in the financial and operational management of the SJV PRIME/ program across UCSF, UCSF Fresno, and UC Merced.

Key responsibilities include the following:

• Supports the Finance Manager for regional campuses and expansion programs, including the SJV PRIME/ program. Duties include:
  • Assisting and preparing the annual consolidated budget for the program, including operating, capital, and affiliates budgets;
  • Preparing and submitting financial, HR, payroll, and procurement requests for the Finance Manager's review;
  • Assisting with creating complex financial modeling and pro formas;
  • Developing analytical tools and programs to support management and strategic decisions;
  • Conducting all funds reconciliation for operations, variance analyses, and trend analyses;
  • Assisting in the development of financial, operational, and productivity benchmarking
  • Providing education/training to the program's administration and faculty leaders on financial results and opportunities;
  • Attending all budget and finance-related meetings with regional campuses;
  • Standing in when the Finance Manager is unavailable to attend meetings.
• Prepares and administers control of budget and financial planning resources and operations.
• Establishes accounting procedures and operations, including the following
  • Developing and maintaining production schedules for all accounting transactions processed and/or approved by the SJV PRIME/ leadership, as well as fiscal close activities.
  • Preparing and submitting complex financial transactions, including journal entries, disbursements of stipends, reimbursements, and purchases for the program.
  • Preparing and submitting HR actions related to hiring, funding entry changes, and salary cost transfers, as they impact the position control process.
• Applies best practices and identifies and implements key improvements in budgeting, planning, decision support, procurement, reconciliation, and financial reporting.
• Develops relationships and liaises across the UC enterprise, working collaboratively with multiple stakeholders, including coordinating with central campus units, other schools, UCOP, and external stakeholders, etc.
• Provides financial information to meet ad hoc reporting demands, as well as internal and external reporting requirements.
• Develops and produces standardized reports and reporting tools with UCSF Main Campus, UCSF Fresno Regional Campus, and UC Merced to ensure timely and accurate funding allocations and financial reporting.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $89,600 - $134,400 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF School of Medicine is a $3 billion enterprise and the Financial Affairs office is the chief administration unit. The Financial Affairs offices oversees, directs, coordinates, and manages all School of Medicine funds, and all clinical enterprise-related funds flow and transactions. The office serves as the School's control point for resource planning, finance, accounting and compliance, reporting, and decision support. It also establishes School-wide fiscal policies, processes, and financial reporting, and manages the Dean's Office budget, reporting, and accounting functions. The office is responsible for the fiscal oversight of 40 academic departments, organized research units, and programs within the School, and the management of School-wide financial planning, analysis, and reporting process. The mission of the Financial Affairs office is to promote and provide financial expertise, efficient tools and services, responsible fiscal stewardship, and meaningful reporting and analytics, and be a strategic partner to the leadership of UCSF's four missions: education, healthcare, public service, and research.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 3 years of directly relevant finance experience
• Thorough knowledge of finance policies, practices, and systems.
• Ability to independently gather required information to organize, and perform financial analysis assignments.
• Proven ability to effectively present information verbally and in writing in a clear and concise manner.
• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.
• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.

Preferred Qualifications

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Experience with Fund Accounting
• Experience with finance/budget in the areas of business development or mergers/acquisitions

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007709 FINANCIAL ANL 3

Job Category

Financial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Fresno, CA, San Francisco, CA

Campus

Parnassus Heights (SF), Various Work Sites

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8am-5pm, Merced will also be a worksite.