Communications Specialist - REMOTE

Location: Remote
Job ID: 44979

JOB POSTING

This position works remotely requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 11-15-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Smarter Balanced Assessment Consortium (SBAC) is a public agency supported by 15 members (13 states, one territory and the Bureau of Indian Education). Through the work of thousands of educators, Smarter Balanced created an online assessment system aligned to the Common Core State Standards (CCSS), as well as tools for educators to improve teaching and learning. Smarter Balanced is housed at the University of California Santa Cruz (UCSC) Silicon Valley Extension. Our work is guided by the belief that a high-quality assessment system can provide information and tools for teachers and schools to improve instruction and help students succeed - regardless of disability, language, or subgroup. We involve experienced educators, researchers, state and local policymakers, and community groups working together in a transparent and consensus-driven process.

More information can be found here: https://smarterbalanced.org

JOB SUMMARY

Independently oversees a comprehensive communications program for a unit or school with moderately complex communications requirements. The communications program usually includes written, visual, digital and electronic communications. Works with management to develop and execute organizational communication and market branding strategy. Designs and implements information campaigns.

The communications specialist serves as a collaborative team member of the communications and member services teams in a remote context to support external communication projects and to facilitate member related events and correspondence. The incumbent utilizes organizational skills and attention to detail to manage and track multiple tasks with limited supervision.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $68,400 - $97,114 / Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Remote

Union Representation: Non-Represented

Job Code Classification: 007477 (COMM SPEC 3)

Travel: Up to 25% of the time

JOB DUTIES

10% - Works with management and members to develop, and implement long and short term strategic communications plans and / or projects.

20% - Coordinates communications materials, including written, visual, digital, and electronic communications.

15% - Supports implementation of effective systems for managing information, projects and communications to ensure accurate and timely responses. Identifies specific communications needs and develops the content and process for organizational improvements.

15% - Coordinates and tracks information from other teams to ensure completion and sufficient time for leadership review in advance of project due dates.

10% - Maintains and updates technical documents and Content Management Systems (CMS).

15% - Coordinates team's business activities including scheduling, travel planning, meeting coordination for Consortium and team events, and committee and advisory groups.

10% - Assists with event planning including site selection, logistics, and working with vendors on event planning, scheduling, and site preparation.

5% - Performs specific projects or assignments.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training
• Skilled in organizational communication with an ability to streamline processes and workflows, tools and resources.
• Knowledge and understanding of technical applications to effectively support technical staff, or personally perform technical work, including various media, and applications.
• Experience with common productivity tools (Adobe, Microsoft Word, Excel, Outlook, PowerPoint, Sharepoint, One Drive) and video conferencing software.
• Solid written, verbal, interpersonal communications, active listening and political acumen skills.
• Extensive knowledge and skills scheduling across teams and timezones and with external partners.
• Experience monitoring and tracking activities of a project with the goal of completing the project on schedule and within budget constraints.
• Knowledge of event coordination and planning, including logistics, site selection, contracting and vendor relations.

PREFERRED QUALIFICATIONS

• Bachelor's in Communication or Journalism
• Communications, Computer Systems and Technology, Office Management
• Knowledge of the organization, its achievements, mission, vision, goals, policies, and practices.
• Knowledge of location protocols and channels for communication internally and externally.
• Basic copyedit skills and proof-reading skills.
• Experience with creating accesible print and web-based materials.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to work occasional nights, weekends and/or holidays.
• Ability to travel nationally when required.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=44979&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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