What are the responsibilities and job description for the Administrative Specialist III position at University of Central Arkansas?
Position Summary
The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency / institution policy. Job Duties and Responsibilities Researches and analyzes data pertinent to work programs and / or agency / institution goals and objectives and prepares reports explaining findings and recommendations. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency / institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency / institution programs, policies, and procedures. Performs other duties as assigned. Knowledge, Skills, and Abilities Knowledge of record-keeping procedures.Knowledge of computers and software applications. Knowledge of the organization and administration of higher education. Knowledge of state, federal, and university rules, regulations, and procedures. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to successfully work as a team member with students, faculty, staff, and administration. Ability to work in a diverse and dynamic environment. Ability to work collaboratively and independently with common goals as part of a team. Ability to make sound judgments and assist in resolving student concerns. Effective interpersonal communication, writing, and organizational abilities. Civility in all interactions of a public or confidential nature. Ability to follow-through on tasks in a timely manner. Skills Considered Essential for Success -Knowledge of the organization and administration of higher education.
- Knowledge of state, federal, and university rules, regulations and procedures.
- Ability to work in a diverse and dynamic environment.
- Ability to work collaboratively and independently with common goals as a part of a team.
- Ability to make sound judgments.
- Effective interpersonal communication, writing, and organizational abilities.
- Civility in all interactions.
- Demonstrate effective follow-up. Required Education and / or Experience The formal education equivalent of a high school diploma; plus one year of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND / OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Education and / or Experience Experience with Banner, Argos, and Microsoft Office software preferred.
