Academic Affairs Professional

Department

BSD ORT - Administration

About The Department

The Department of Orthopaedic Surgery and Rehabilitation Medicine at the University of Chicago consists of twenty-two full time faculty members. Each faculty members brings with them expertise on a wide variety of Orthopaedic problems including: Bone and Soft Tissue Cancer, Bone Health and Fragility, Bone Infection Care, Foot and Ankle Care, Fracture Care, Hand and Wrist Care, Hip Care, Knee Care, Pediatric Orthopaedic Care, Shoulder and Elbow Care, Spine Care and Sports Medicine.

The Department of Ophthalmology and Visual Science at the University of Chicago provides a wide range of medical and surgical treatments for ocular disorders involving infants, children, and adults.

Our faculty offers a full range of ophthalmic services including comprehensive ophthalmic care, refraction and contact lens fitting, pediatric ophthalmology and adult strabismus, cornea, cataract and external diseases, glaucoma, neuroophthalmology, oculoplastics and orbital surgery, uveitis, vitreoretinal diseases and surgery, and ocular oncology. We have a fully accredited residency training program and offer a two-year vitreoretinal surgery fellowship.

Job Summary

This position provides professional support in the development and implementation of faculty support programs.

Responsibilities

• Coordinates and documents faculty and other academic appointee searches using the University's applicant tracking system.
• Assumes comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions.
• Onboards faculty, other academic appointees, postdoctoral researchers, and academic visitors, including coordination of privileging with the University of Chicago Medical Center's Medical Staff Office.
• Processes visa materials, working with the University's Office of International Affairs.
• Serves as a resource to faculty and faculty administrative leaders on University policy and process matters and on BSD's academic guidelines and HR Policies and Procedures
• Utilizes oral and written communication skills to promote and ensure efficient processing compliance.
• Contributes to process improvement as an advocate for client departments.
• Drafts correspondence on faculty and other academic appointee matters on behalf of the department chair and/or section chiefs.
• Assumes comprehensive responsibility for the Medical Staff office appointment and reappointment process
• Participates in Faculty Engagement initiatives
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• May process job postings for faculty and other academic appointments.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.
• Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.
• May process job postings for faculty and other academic appointments.
• Performs other related work as needed.
  
  

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor's degree.
• We welcome advanced degrees and/or advanced training/certification in academic or general HR.
  
  

Experience:

• At least three years relevant post-college work experience or at least eight years of progressively responsible work experience.
• Work experience in a post-secondary academic, healthcare, non-profit, or equivalent setting.
• Prior experience in working with faculty and/or academic appointees, especially in a faculty/academic affairs role.
  
  

Technical Skills Or Knowledge:

• Knowledge of visa processing requirements.
• Proficiency with Microsoft Word and Excel; willingness and ability to learn new technology.
  
  

Preferred Competencies

• Strong attention to detail, and competence to manage multiple priorities and responsibilities effectively with limited guidance.
• Partner with different levels of the organization to achieve results.
• Foster a culture of inclusion by appreciating and respecting diversity.
• High degree of organization and follow-through.
• Excellent written communication skills.
• Excellent interpersonal and customer service skills.
• Handle sensitive and confidential situations and information with absolute discretion.
• Maintain calm and courteous demeanor and work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Excellent problem-solving skills; work independently and with minimal direction.
  
  

Working Conditions

• Office environment.
  
  

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
  
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Academic Affairs

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.