What are the responsibilities and job description for the Graduate Student Affairs Administrator position at University of Chicago?
Department
SSD: Sociology - Staff and Temporary Employees
About The Department
The University of Chicago Department of Sociology is among the great sociology departments of the world. Founded in 1892 as one of the first sociology departments in the United States, Chicago has a proud tradition of creative empirical and theoretical work. Chicago graduates and faculty have shaped many disciplinary sociological subfields. Diverse in interests, methodologies, theories, and politics, faculty and students at Chicago are unified in their intensity of intellectual commitment, in their attempt to combine rigorous inquiry with mutual intellectual respect, and in their aspiration to continuously reimagine sociology as a framework for social inquiry. We maintain strengths in the areas of theory and method and have evolved into one of the top departments for the study of gender, knowledge, globalization, political sociology, race, sexuality, and urbanism. Our faculty carry on the Chicago tradition of producing paradigm shifting research driven by some of the most complex and compelling questions of our time.
The department’s commitment to excellence extends to the training of our PhD students, masters students, and undergraduates. Our graduate students, in the past and present, pursue ambitious ground-breaking dissertation projects that lead to careers such as tenure-track faculty in the academy, community organizers, public service, or the private sector. Our undergraduates similarly pursue a variety of careers in law, urban planning, policy analysis, health care, nonprofits, or journalism to name a few. Many of our undergraduate majors also go on to pursue a PhD in sociology.
Job Summary
The job administers programs in student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data.
This position administers programs in student affairs activities, including orientation and onboarding programs for incoming students in the Sociology Department. The Graduate Student Affairs Administrator acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data. The person in this role will act as the main point of contact for PhD students and prospective graduate students. This role also includes organizing orientation and recruitment activities for incoming PhD students, as well as coordination on student affairs projects.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$59,042.70 - $76,408.20
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
SSD: Sociology - Staff and Temporary Employees
About The Department
The University of Chicago Department of Sociology is among the great sociology departments of the world. Founded in 1892 as one of the first sociology departments in the United States, Chicago has a proud tradition of creative empirical and theoretical work. Chicago graduates and faculty have shaped many disciplinary sociological subfields. Diverse in interests, methodologies, theories, and politics, faculty and students at Chicago are unified in their intensity of intellectual commitment, in their attempt to combine rigorous inquiry with mutual intellectual respect, and in their aspiration to continuously reimagine sociology as a framework for social inquiry. We maintain strengths in the areas of theory and method and have evolved into one of the top departments for the study of gender, knowledge, globalization, political sociology, race, sexuality, and urbanism. Our faculty carry on the Chicago tradition of producing paradigm shifting research driven by some of the most complex and compelling questions of our time.
The department’s commitment to excellence extends to the training of our PhD students, masters students, and undergraduates. Our graduate students, in the past and present, pursue ambitious ground-breaking dissertation projects that lead to careers such as tenure-track faculty in the academy, community organizers, public service, or the private sector. Our undergraduates similarly pursue a variety of careers in law, urban planning, policy analysis, health care, nonprofits, or journalism to name a few. Many of our undergraduate majors also go on to pursue a PhD in sociology.
Job Summary
The job administers programs in student affairs activities, including orientation and onboarding programs for incoming students. Acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data.
This position administers programs in student affairs activities, including orientation and onboarding programs for incoming students in the Sociology Department. The Graduate Student Affairs Administrator acts as the primary point of contact for student inquiries. Uses a moderate/high level of understanding in student affairs to develop future enrollment strategies using admissions and financial aid data. The person in this role will act as the main point of contact for PhD students and prospective graduate students. This role also includes organizing orientation and recruitment activities for incoming PhD students, as well as coordination on student affairs projects.
Responsibilities
- Manages, in tandem with the faculty admissions chair, the admission review process,
- Works closely with the SSD Dean of Students office and UChicagoGRAD.
- Maintains electronic records, compiles information, and creates reports to assist in the PhD Program Admission Committee’s selection process.
- Coordinates Visit Day for prospective students and an Autumn orientation for entering doctoral students.
- Manages timeline of each student’s program requirements, including teaching requirements and other student employment.
- Advises graduate students regarding departmental PhD requirements; works closely with the Director of Graduate Studies to monitor individual student progress; notifies students regarding late requirements and necessary actions toward remediation.
- Assists graduate students with course registration issues/adjustments; collects quarterly progress grades from faculty for their advisees.
- Facilitates the quarterly degree-audit process for graduating PhDs in coordination with the Dissertation Office.
- Coordinates the assignment of Teaching Assistantships to support faculty instructors and assist graduate students in fulfilling the department’s teaching requirements; processes TA appointments.
- Serves as department point person for implementation of the Collective Bargaining Agreement (CBA) with the Graduate Student Union, working closely with the SSD Dean of Students Office and UChicagoGRAD.
- Maintains student and department records.
- Arranges examinations, hearings, and defenses, and communicates results to SSD Dean of Students office and others as required.
- Maintains/updates Department’s “Graduate Student Handbook” and program requirement information on department website and in Graduate Announcements.
- Supports Sociology Departmental Assistant in scheduling courses and maintaining department course records.
- Supports professional development, preparation for job market, and student life.
- Solves problems in areas such as academic and administrative policy, graduate student admissions, curriculum research and development, and budget development.
- Recommends process improvements for programs that relate to critical graduate student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for graduate students.
- Collaborates with academic divisions in educating graduate students on safety issues. Interprets graduate student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels graduate students, parents, and staff in response to concerns, and handles complex situations including student crises.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
- Experience in student affairs administration.
- Experience in higher education.
- Experience advising students.
- Microsoft Office Suite.
- University of Chicago proprietary software, especially AIS/Stellic/CIM, Slate, Canvas, UC Box.
- Facility in learning new computer skills.
- Project and time management, as well as multi-tasking skills.
- Excellent oral and written communication skills with students and faculty.
- Ability to identify graduate students' academic progress issues sympathetically and resolve them appropriately.
- Facility in learning new computer skills.
- Analytical and data presentation skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality.
- Attention to detail.
- Resume/CV (required)
- Cover letter (required)
- Contact information for references (required)
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$59,042.70 - $76,408.20
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $59,043 - $76,408
