What are the responsibilities and job description for the Senior Post-Award Research Administrator position at University of Chicago?
Department
PSD Local Business Center
About The Department
The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.
The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD’s mission in research and education.
Job Summary
The Sr. Post-Award Research Administrator works independently to administer post-award activities relating to grant and contract funding portfolio. Serves as a subject matter expert and provides mentoring and training for less experienced grant analysts and administrators. The Sr. Post-Award Research Administrator supports cutting-edge research, outreach activities and educational programs.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $110,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
PSD Local Business Center
About The Department
The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond.
The Physical Sciences Division Local Business Center (PSD-LBC) provides grants and finance management support to faculty, researchers, and administrators for many of the organizations (departments, research centers, and institutes) within the Physical Sciences Division. Our goal is to provide high levels of service in order to advance the PSD’s mission in research and education.
Job Summary
The Sr. Post-Award Research Administrator works independently to administer post-award activities relating to grant and contract funding portfolio. Serves as a subject matter expert and provides mentoring and training for less experienced grant analysts and administrators. The Sr. Post-Award Research Administrator supports cutting-edge research, outreach activities and educational programs.
Responsibilities
- Working with Principal Investigators, faculty and academics, manages all aspects of post-award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.
- Approve all transactions charged to restricted and unrestricted accounts so that expenditures are in agreement with account budgets.Approve and transfer payroll and expenditures, monitor invoicing and payments, and reconcile charges using monthly ledgers and Oracle, the University’s financial system.
- Along with Grants Manager, trains, onboards, provides guidance and serves as an informational resource to junior grant administrators in post-award areas.
- Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time and effort commitments (PVRs), import/export controls, and foreign influence management.
- Oversees gifts and endowments, departmental operating funds and faculty unrestricted research funding.
- Works closely with department colleagues and leadership to understand actual to budget variance and develop recommendations for programmatic changes or cost containment strategies to avoid deficits.
- Provides specialized support for the research enterprise within a department or unit, including post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.
- Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications
Preferred Qualifications
Experience
- Progressively responsible work experience in sponsored programs administration.
- Experience with large sponsored construction projects, such as NSF Major Research Equipment and Facilities Construction (MREFC) awards.
- Experience administering large/complex projects with many components, such as center grants, multi-project grants, and consortia with more than 3 subawards.
- Experience creating custom queries in Business Objects, Oracle, or other ERP systems to meet specialized reporting requirements.
- Significant experience with the University research administration-related administrative systems.
- Exercises independent judgment and works under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes.
- Consistently demonstrates resourcefulness in the completion of multiple projects; works independently on complex or high impact assignments which require the regular use of creativity and understanding of operational impact.
- Ability to refine skills through continuous learning.
- Strong communication skills with a high degree of “emotional-intelligence” and a skillful negotiator.
- Ability to translate complex work issues into understandable and actionable plans toward resolution.
- Comfortable with deadline-driven work tasks and the capacity to get things achieved through others.
- Ability to work independently and as a member of a cohesive team.
- This position is eligible for a hybrid work schedule.
- Resume (required)
- Cover Letter (required)
- References (required)
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$85,000.00 - $110,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $85,000 - $110,000
