What are the responsibilities and job description for the Sr. Operations Coordinator, Thoracic Surgery position at University of Chicago?
Department
BSD SUR - Thoracic Surgery: Administration
About The Department
The University of Chicago Medicine's Section of Thoracic Surgery is dedicated to quality and innovative care, especially for patients with complex chest and lung conditions, coexisting medical problems, and those with previous thoracic surgeries. Our specialized surgeons are experienced in performing highly technical, minimally invasive procedures to treat and manage conditions affecting the lungs and esophagus, including esophageal cancer, hyperhidrosis, interstitial lung disease, lung cancer, and lung transplantation.
Whenever possible, our surgeons utilize minimally invasive techniques, including robotic surgery or video-assisted thoracic surgery, to improve patients’ recovery. At UChicago Medicine, our thoracic surgery team actively participates in the Society of Thoracic Surgeons National Database, an important initiative that collects patient care outcomes data to help surgeons benchmark and improve quality of care. Our surgeons are also active in many unique clinical trials that make available emerging treatments that are not yet widely available at other hospitals.
Job Summary
The Sr. Operations Coordinator provides professional support to clinical department management in the Section of Thoracic Surgery.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$55,000.00 - $70,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
In addition to the base pay posted above, this position may be eligible for N/A
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
BSD SUR - Thoracic Surgery: Administration
About The Department
The University of Chicago Medicine's Section of Thoracic Surgery is dedicated to quality and innovative care, especially for patients with complex chest and lung conditions, coexisting medical problems, and those with previous thoracic surgeries. Our specialized surgeons are experienced in performing highly technical, minimally invasive procedures to treat and manage conditions affecting the lungs and esophagus, including esophageal cancer, hyperhidrosis, interstitial lung disease, lung cancer, and lung transplantation.
Whenever possible, our surgeons utilize minimally invasive techniques, including robotic surgery or video-assisted thoracic surgery, to improve patients’ recovery. At UChicago Medicine, our thoracic surgery team actively participates in the Society of Thoracic Surgeons National Database, an important initiative that collects patient care outcomes data to help surgeons benchmark and improve quality of care. Our surgeons are also active in many unique clinical trials that make available emerging treatments that are not yet widely available at other hospitals.
Job Summary
The Sr. Operations Coordinator provides professional support to clinical department management in the Section of Thoracic Surgery.
Responsibilities
- Independently performs high-level administrative duties in support of Section functions including high-quality administrative support for the Section Chief.
- Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
- Coordinates office functions, including developing and implementing office procedures and policies.
- Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
- Manages the faculty recruitment and credentialing process at Hyde Park and all offsite locations.
- Receives, processes, and tracks all bills and expense reimbursements.
- Composes and edits correspondence, training materials, and Web content.
- Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
- Manages special projects, functions, and events related to the Section including visitor applications and outreach events.
- Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
- Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
- Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
- Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
- Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
- May act as a liaison between the section and other University departments.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor's Degree.
- Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.
- Excellent oral and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to handle sensitive and confidential situations and information with absolute discretion.
- Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
- Excellent problem-solving skills.
- Ability to use appropriate resources to resolve an issue.
- Ability to follow an issue through to resolution.
- Considerable skill in working both independently and as a team member.
- Ability to take initiative and organize and complete projects with minimal supervision.
- Resume (required)
- Cover Letter (required)
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Hourly
FLSA Status
Non-Exempt
Pay Range
$55,000.00 - $70,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
In addition to the base pay posted above, this position may be eligible for N/A
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $55,000 - $70,000
