Director of Operations for Development - Central Programs

At the University of Cincinnati Foundation, we commit ourselves to providing a place where everyone belongs. We care deeply about those in our community, while also taking care to nurture new relationships. We have the courage to dream big, drive excellence and uphold integrity in our work. We amplify our collective impact by celebrating different perspectives and embracing inclusion.

Structure

The Director of Operations is an exempt (salaried) position employed by the University of Cincinnati Foundation (UCF) and reports to the Vice President for Development, Central Programs.

Focus

The Director of Operations provides high-level support to the Vice President for Development of the University of Cincinnati Foundation, and at the direction of the Vice President, provides strategic coordination and support for the development efforts of the central programs. As a strategic partner, this position includes coordination of all critical activities, meetings, and assignments.

Specific Duties

• Manage projects and initiatives of institutional importance as assigned by the Vice President for Development, Central Programs from idea through implementation.
• Serve as the representative of the Vice President to all internal and external parties, help manage and plan the Vice President’s work through frequent communication, follow-up on open items and deadlines, identify and appropriately resolve issues brought to the attention of the Vice President, and prepare, assemble and brief the Vice President for Development on all materials required for daily schedule.
• Manage logistical support for the Vice President, including prepare agendas and record/distribute minutes (as necessary); draft and/or create and prepare correspondence and distribute (mail, email, fed-ex, etc.) internal and external correspondence and documents, as needed; maintain office files and research materials; open/read departmental mail (forward and follow-up, as necessary).
• Through the direction of the Vice President, plan and manage Vice President’s annual budget, including setting annual budgets, preparing forecasts, and briefing the Vice President on monthly budget reports.
• Perform complex administrative duties, including composing correspondence, reports, presentations, policies, procedures, and training materials on a wide variety of matters, many of which may be sensitive and confidential.
• Meet with development leads to review, track, share information, and prioritize deliverables.
• Independently lead and execute identified assignments and projects including preparation, analysis and briefing on all key operations data with quick turnaround and little outside assistance.
• Track and report on project milestones and provide status reports, as appropriate.
• Maintain weekly/monthly/quarterly productivity reporting from central programs.
• Plan departmental retreats and trainings.
• Handle confidential and sensitive information with high level of discretion.
• Other duties, as assigned.

Requirements

• Bachelor’s degree preferred with 5-7 years of relevant experience or advanced degree with 3-5 years of relevant experience
• Strong organizational skills, time management skills and attention to detail, to include anticipating needs, and managing multiple, time-sensitive and complex tasks
• Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternative solutions; ability to anticipate problems and take necessary action to mitigate negative effects
• Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
• Exceptional interpersonal skills including the ability to interact favorably with a diverse range of individuals both internal, external, and throughout the University of Cincinnati
• Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.) records management systems, and other business procedures and terminology
• Ability to work beyond regular office hours, as need

What We Offer

The anticipated starting salary range for the Director of Operations role is $70,000 to $80,000 annually. When determining final offer amount the UC Foundation considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, external market data, as well as, market and business considerations when making compensation decisions.

At the UC Foundation, we understand the importance of providing both a desirable work environment as well as benefits that provide our employee’s peace of mind and work/life balance. We offer a total rewards package inclusive of performance based bonus, as well as, competitive health and wellness benefits, tuition remission, retirement with employer match, paid parental leave, and paid vacation, sick time and holidays, including calendar year-end closing. To learn more, visit our careers page.

Physical Demands

This position is considered to have sedentary work. Exerting up to 10lbs. of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This position requires:

• Finger use
• Talking
• Hearing
• Repetitive motion of the wrist, hands, and/or fingers

Work Environment

While performing the duties of this job, this position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Pre-Hire Requirements

The UC Foundation seeks talented, collaborative and mission-focused individuals to join our advancement team in driving philanthropic support for the University of Cincinnati and UC Health. All offers of full-time employment are contingent upon passing a criminal background check and drug test. Positions requiring a degree are also contingent upon education verification. 

Salary : $70,000 - $80,000