Financial & Operations Manager

Job Summary:

Nature of Work:

As a primary duty, this position provides professional financial and operational support for Dean's Office Units - Office for Faculty Experiences, Research Affairs, Clinical Affairs, Academic Affairs, and Administration, as well as financial guidance for administrators throughout the School of Medicine.

Supervision Received and Exercised:

Under direction from the Program Director of Finance, this Finance and Operations Manager position oversees and supervises the School of Medicine (SOM) Office of Dean Finance team.

Key Responsibilities:

Supervising 40%:

• Manages the day-to-day operations of the SOM Finance team including providing direction, supervision, and leadership to team members.
• Acts as mentor, coach, and trainer to develop and motivate team members.
• Developing, implementing, and maintaining operational processes and guidelines for the School of Medicine Finance, as well as for deployment to School of Medicine administrators.

Finance Management 50%:

• Analyzing data and reports to create and recommend business strategies, initiatives, and recommendations for leadership and constituents.
• Managing the development of the annual School of Medicine state budget document. This requires working with senior staff in requesting budget data from the School's business units.
• Developing and updating materials, reports, schedules, charts, and graphs by analyzing data and trends and helping to compile new budget figures for the next fiscal year (salaries, tuition, fees, expenses).
• Using the School's business intelligence reporting tools to assist the School's business units with their needs and develop reports.
• Collecting, collating, and analyzing data to assist in the preparation of annual reports - ex. Fact & Figures.
• Managing the annual salary-setting process.
• Directly partners with Dean's Office Units: Office for Faculty Experiences; Research Affairs, Clinical Affairs, Academic Affairs, and Administration.
• • Manages fiscal operations, including budgeting, journal entries, MOUs and contracts, and fiscal processes associated with annual salary setting.
  • Work with Dean's Office Units toward the resolution of deficits, including identifying and reporting on deficits and partnering with stakeholders to develop and implement actionable plans to resolve them.
  • Assesses whether revenues and expenses are within budget, investigates discrepancies, manages various fund types, and ensures fiscal policy compliance and accurate financial management and reporting.
  • Manages fiscal activities in support of the Dean's Office Units
  • Collaborates with the Dean's Office Units and proactively communicates with senior leaders to deliver effective, sustainable, and outcome-focused fiscal operations.
  • Analyzes fiscal viability, sustainability, and trends, and develops and integrates ongoing management and long-term fiscal planning processes, including proactive financial modeling to inform business decisions for both existing and future initiatives.
  • Adheres to fiscal processes for new and current initiatives in compliance with the university's policies and procedures.

Other Duties 10%:

• As assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication, and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ community, and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• At least five (5) years of direct responsibility for providing financial support/assistance in financial matters.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in a higher education setting, preferably in a health science center.
• Experience using business intelligence reporting tools including MyBI and A2E.
• Experience serving as a resource for others in a variety of financial matters.
• Experience using a variety of finance/procurement systems (e.g. Concur, CU Marketplace, etc.).
• Prior lead or supervision experience.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Strong organizational skills with the ability to successfully manage multiple projects with competing priorities.
• Advanced knowledge and skills using Microsoft Office Excel.
• Knowledge and skill working with CU/SOM fiscal systems, policies and processes, and ability to manage staff and faculty administrative actions across the employee lifecycle.
• Knowledge and skill in managing business operations, including managing multi-million-dollar budgets and operations, budget development, fiscal reporting, procurement, contracting, faculty/staff administrative actions, and policies and processes compliance.
• Skills in building, managing and problem-solving challenges for fiscal operations and business services.
• Strong work ethic, analytical skills, and outstanding attention to detail.
• Skilled at balancing tasks and large projects concurrently, establishing work priorities and providing follow-through to ensure completion of activities.
• Skilled at working independently and collaborating with leaders, faculty, staff, and in taking and providing direction.
• Skilled in team coordination, facilitating budget development with senior administrators, and in collaborative management of fiscal resources.
• Skilled at communicating effectively with others to achieve a unit's goals and sustainable, effective, and policy-compliant fiscal operations.
• Passion for innovation and enthusiasm for delivering great services, processes, and outcomes as part of an evolving team.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Dawn Riedmann (dawn.riedmann@cuanschutz.edu)

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by within two (2) weeks of the posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

$73,491 to $97,000.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-\sensitive job duties, you must enroll in the occupational health medical surveillance program.