Grant Lifecycle Coordinator (Research Services Principal Professional)

Job Summary:

The Colorado School of Public Health (ColoradoSPH) has an opening for a Grant Lifecycle Coordinator full-time position with the official title of Research Services Principal Professional. This position will be responsible for the management, development, implementation, and oversight of all pre- and post-award functions for CAIANH, assuring compliance with sponsor guidelines, University and departmental policies, and all grant application procedures and guidelines, as well as serving as primary liaison between CAIANH Principal Investigators (PIs) and the Office of Grants and Contracts (OGC).

This position will be faced with multiple priorities and will be required to be flexible, adaptable, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting. They must have a strong attention to detail, the ability to take initiative, and a highly responsive communication style. They are expected to have knowledge of the University's fiscal systems, rules, and regulations.

Key Responsibilities:

Pre-Award Management (20%)

• Member of the grant-preparation team for CAIANH grants under the guidance of the Senior Grant Lifecyle Manager and the CAIANH Associate Director, strategizing with the research team on budget preparation, interpreting the NIH Application Guide, preparing grant applications in ASSIST or other electronic submission formats, and providing consultation on key components of grantsmanship.
• Independently develop or assist faculty in the development and review of a working budget for certain grant applications dependent on grant complexity, as well as the development or preparation of F&A calculations, consortium agreements and scopes of work for subcontracts, budget justifications, as well as other sponsor-required documentation.
• Independently work with the PI to route and submit grant applications, contracts, and subcontract agreements, as assigned by the Senior Grant Lifecycle Manager, in accordance with all deadlines.
• Coordination of all information needed for OGC to respond to Just-In-Time requests from the sponsors for assigned grants within the time frame required.

Post-Award Management (60% of time)

• Maintain a collegial and productive partnership with OGC post-award to contribute to post-award management related to award restrictions, billing and invoice issues.
• Utilize CAIANH's financial management system for projecting and tracking expenses
• Collaboratively review with PIs Notices of Award for accuracy, funding cuts, and/or restrictions, address any possible changes from original funding announcement and grant proposal.
• Consult with PIs and project staff regarding allowability of proposed expenditures on sponsored funding.
• Prepare monthly reconciliation of grants and contracts, review expenditures to validate compliance with Federal, State, and University guidelines and policies.
• Support personnel effort projections to be carried out by PIs for assigned grants.
• Assist faculty in maintaining a comprehensive calendar to track all important dates related to grant submissions and renewals.
• Support PIs in executing and monitoring of subcontracts, invoicing, and cash receipts, as well as the preparation and routing of amendments.

Other Fiscal Responsibilities (20%)

• Support PIs with planning and tracking personnel budget allocations, incorporating recommendations for salary increases on an annual basis, the varying needs of grants for staff time and effort, and projections of staff salary coverage.
• Understanding and executing complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.
• Ensuring PIs are aware of and prepared to implement standardized fiscal policies and procedures across CAIANH projects.
• Perform journal entries and payroll transfers as needed to correct spending within speed types or account codes.
• Act as the Procurement Specialist, gathering receipts, allocating faculty procurement and travel card expenses, ensuring that monthly reports are completed, submitted and approved on a timely basis, ensures payment of supplies and services are compliant with University policies.
• Along with the Center Associate Director, develop annual budgets for department funds.
• Along with the Center Associate Director, monitor expenses on department speedtypes and make transfers as needed.

Duties:

• 20% - Pre-award management
• 60% - Post-award management
• 20%- Department fiscal duties

Work Location:

This Grant Lifecycle Coordinator position will be a hybrid position with some days each week working from the Anschutz Medical Campus in Aurora, Colorado, and the option to have a flexible work location some days each week with supervisor approval.

Why Join Us:

The Colorado School of Public Health is a collaborative endeavor involving the University of Colorado Anschutz Medical Campus (CU Anschutz), Colorado State University (CSU), and the University of Northern Colorado (UNC). The Colorado School of Public Health is the first and only accredited school of public health in the Rocky Mountain Region, attracting top tier faculty and students from across the country, and providing vital contributions towards ensuring our region's health and wellbeing. Collaboratively formed in 2008 by CU Denver, CSU and UNC, the Colorado School of Public Health provides training, innovative research and community service to actively address public health issues including chronic disease, access to healthcare, environmental threats, emerging infectious diseases, and costly injuries.

As the School of Public Health located within the University of Colorado on the Anschutz Medical Campus, we are committed to diversity, equity, and inclusive excellence in education and employment, by recruiting and supporting a diverse student body, faculty, and administrative staff. We strive to promote a culture of inclusiveness, respect, communication, and understanding; and encourage applications from, racial and ethnic groups, persons with disabilities, and veterans, ensuring a safe and secure environment for our faculty, staff, students, and visitors.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree from an accredited college or university in accounting, business administration, finance, or other closely related field.
• At least three years of experience in contract management, grants management, and/or financial management within a complex organizational structure.
  
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in a health-related research setting with an understanding of grants and contract administration, including compliance regulations.
• Experience in pre- and post-award grants and contracts administration within a higher education environment.
• Experience with various types of funding and accounts including grants, contracts, gifts, endowments, state funding, indirect cost recovery, consulting revenue, auxiliaries, and service centers
• Familiarity with CU procurement and accounting software such as Concur and Marketplace systems
• Experience working with American Indian or Alaska Native communities

Knowledge, Skills and Abilities:

• Ability to communicate effectively and respectfully via written and verbal communication with faculty members, professional staff, constituents, and community members.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Knowledge of and ability to apply diversified financial and accounting management principles, tools, and techniques.
• Proficiency in financial management and understanding of procurement procedures; direct experience with University or State procurement procedures preferable.
• Ability to evaluate and interpret financial data, recommend solutions, and implement the preferred course of action.
• Demonstrated commitment to advance diversity and inclusion.
• Ability to work independently, exercise sound judgment, identify and set priorities for self and others, and meet deadlines in a fast-paced, varied work environment.
• Knowledge of University fund types and usages, accounting, budgeting and finance principles.
• Ability to work with a diverse group and competing interests.
• Demonstrated commitment to professionalism and collaboration in support of CAIANH's mission.
• Ability to synthesize and interpret varying policies, procedures and competing priorities to recommend and implement a course of action.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jenn Russell, CAIANH.HR@ucdenver.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by January 10, 2025. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting hiring range for this position has been established as $65,000-$73,000.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.