What are the responsibilities and job description for the Development Assistant, Donor Relations position at University of Colorado Boulder?
Summary
Job Summary
Advancement at CU Boulder encourages applications for a Development Assistant! This role operates as a key support member of the central Donor Relations team and is a crucial part of the Office of Advancement. Under the guidance of the Senior Director of Donor Relations, this position provides administrative support for a high-performing and collaborative advancement team.
This role will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to creating a culture of welcoming and belonging. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's dedication to these values is established through specific individual and team goals that evaluate progress and growth.
Responsibilities
What Your Key Responsibilities Will Be
Administrative Support
$55,500-$61,360. Relocation assistance may be available within Advancement guidelines.
Benefits
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .
Be Statements
Be supported. Be yourself. Be Boulder.
What We Require
To Apply, Please Submit The Following Materials
Please apply by March 12, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Job Summary
Advancement at CU Boulder encourages applications for a Development Assistant! This role operates as a key support member of the central Donor Relations team and is a crucial part of the Office of Advancement. Under the guidance of the Senior Director of Donor Relations, this position provides administrative support for a high-performing and collaborative advancement team.
This role will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to creating a culture of welcoming and belonging. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's dedication to these values is established through specific individual and team goals that evaluate progress and growth.
Responsibilities
What Your Key Responsibilities Will Be
Administrative Support
- Strategize and implement travel arrangements (which may include detailed itineraries reflecting appointments with donors) for the central Donor Relations team.
- Uses data from donor database to create requested reports, spreadsheets, and donor correspondence.
- Initiate, schedule and coordinate internal and external meetings for the central Donor Relations team.
- Plan and lead team meetings for central Donor Relations.
- Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation.
- Monitor and record donations and event payments.
- Process donor checks and gifts.
- Process and route documentation for fund agreements.
- Provide event support and preparation as necessary.
- Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
- Assistance with special projects.
- Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases.
- Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members.
- Receives and responds to donor/constituent inquiries.
- Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings.
- Answer and direct phone calls; screen phone messages and distribute/follow-up as necessary.
- Receive, process and distribute unit mail/inter-office correspondence.
- Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory.
- Serve as a liaison between the central Donor Relations team and various internal and external constituents. Research and capture information on various topics as necessary and expedite the flow of information to staff.
- Coordinate updates to onboarding materials and other internal documents through the team’s internal Sharepoint site.
- Resolve IT/software related issues for the team.
- This position will occasionally be required to work evenings/weekends.
- This position has the ability to work a hybrid schedule with some days on campus and some days remote.
$55,500-$61,360. Relocation assistance may be available within Advancement guidelines.
Benefits
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .
Be Statements
Be supported. Be yourself. Be Boulder.
What We Require
- A bachelor’s degree or equivalent experience.
- Experience: 1 years of direct work experience.
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in implementing tasks.
- Sense of curiosity and the desire to find solutions to complex problems.
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Ability to manage multiple tasks simultaneously and adapt to changing priorities; be able to appropriately manage time and meet set timelines.
- Ability to embrace the shared values of the Office of Advancement.
- Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
- Ability to operate independently; has a self-learner/self-starter demeanor.
- Understanding of data compliance and integrity.
- Experience in or understanding of a non-profit or higher education environment.
- Experience working in customer service and/or an operations oriented role.
- Software Used: Microsoft Office products, donor tracking software (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-fin (Cognos), Marketplace, Concur, WorkFront.
To Apply, Please Submit The Following Materials
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Please apply by March 12, 2025 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Salary : $55,500 - $61,360
